Senior Administrative Assistant

Stryker•San Jose, CA

3d•$36 - $50•Onsite

About The Position

As a Senior Administrative Assistant, you will provide support to the Vice President/General Manager for Stryker Endoscopy in all aspects of supporting executive functions in a global organization. In this role, you will also: Process and respond to general customer requests; prepare and screen correspondence, email, and voicemail Organize meetings, teleconferences, and web casts both domestically and internationally, coordinate meeting logistics, prepare presentations and materials, and troubleshoot problems, often across other Stryker Business Units. Maintain accurate and up-to-date information for Executives' schedules and calendars, coordinating business meetings (both inside and outside of the office) via an electronic calendar Lead logistics for travel and expense report processing, and lead execution of global calls, employee events, leadership and team meetings Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary Gather information for use in development of documents and presentations including memos, letters, reports, speeches, demonstrations, and news release Collaborate with marketing or communications to support content for leadership presentation delivery, videos, and newsletters Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business Ensure communications align with company mission and values, strategy, and brand, and proofread for accuracy

Requirements

High School Diploma or GED/equivalent
At least 3 years of experience in executive support, office administration, or equivalent function
Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)
Experience with calendar management, including logistical coordination for both domestic and international travel

Nice To Haves

5 or more years supporting senior leadership or multiple individuals in executive functions; preferred across multiple time-zones
Familiarity with SAP Concur and/or BCD Travel is a plus
Experience proofreading, editing, or preparing executive-level documents
Experience with presentation creation and delivery

Responsibilities

Process and respond to general customer requests
prepare and screen correspondence, email, and voicemail
Organize meetings, teleconferences, and web casts both domestically and internationally, coordinate meeting logistics, prepare presentations and materials, and troubleshoot problems, often across other Stryker Business Units.
Maintain accurate and up-to-date information for Executives' schedules and calendars, coordinating business meetings (both inside and outside of the office) via an electronic calendar
Lead logistics for travel and expense report processing, and lead execution of global calls, employee events, leadership and team meetings
Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary
Gather information for use in development of documents and presentations including memos, letters, reports, speeches, demonstrations, and news release
Collaborate with marketing or communications to support content for leadership presentation delivery, videos, and newsletters
Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business
Ensure communications align with company mission and values, strategy, and brand, and proofread for accuracy