Senior Administrative Assistant

UnitedHealth Group • Minnetonka, MN

292d • $19 - $38 • Onsite

About The Position

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us to start Caring. Connecting. Growing together. This position provides administrative support to a dynamic team of attorneys and legal professionals supporting C&S, UCS, Pharmacy Legal, and Complex Litigation. The Senior Administrative Assistant role includes document development, presentation development, maintaining calendars and setting up meetings, making travel arrangements, copying, greeting visitors, setting up files, tracking expenses, and coordinating business segment liaison duties and others as assigned. The candidate should be detail oriented and have solid organization and project management skills. This role is based in the Minnetonka, MN office working in a hybrid environment in office 3 days a week with the flexibility to work remotely 2 day a week.

Requirements

• 2+ years of administrative support experience, at least 1 of which have included support of executives
• At least intermediate proficiency with MS Office applications including Outlook, Word, PowerPoint and Excel
• Experience managing multiple priorities
• Ability to manage multiple tasks/projects and deadlines simultaneously with attention to detail
• Excellent verbal and written communication and grammatical skills
• Prior experience as a Business Segment Liaison (BSL) coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
• Reside within a commutable distance to the Minnetonka, MN office

Nice To Haves

• Experience supporting multiple executives within a fast-paced, large, matrixed corporate environment
• Experience and/or proficiency with Microsoft Office Visio, Point and iManage
• Experience with serving external and internal clients/customers, with a positive Customer Service attitude
• Ability to work within a team - sharing work and assignments as needed to ensure priority projects are handled within the appropriate timeframe
• Solid organizational and problem-solving skills

Responsibilities

• Create/maintain calendars and coordinate meetings avoiding scheduling conflicts, working with leaders across the enterprise
• Compile and/or integrate information needed to prepare reports and presentations
• Create/prepare meeting materials (e.g., PowerPoint presentations, spreadsheets, meeting agendas) and ensure distribution to meeting attendees in a timely manner
• Schedule, coordinate, and/or set-up resources and technology needed for meetings and events (e.g., conference rooms, virtual meeting resources, telepresence)
• Make travel arrangements (e.g., airline, hotel, ground transportation, office space, etc.)
• Track and submit expense reports
• Provide technical troubleshooting and IT outreach support
• Handle confidential information with sensitivity and discretion
• Interact with individuals at all levels of the organization; represent the team with professionalism and integrity
• Independently perform varied administrative duties related to functional area
• Review documents to ensure accuracy and quality, and revise as needed
• Assist team with coordination of printed documentation and mailings, including Fed Ex
• Manage office documents in accordance with enterprise records management procedures
• Support team workflow
• Greet visiting clients, guests and employees
• Collaborate with administrative support team members to provide back-up support as needed
• Complete invoice document management and payment
• Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee onboarding)
• Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
• Accept deliveries and ensure supplies are distributed to the appropriate resources

Benefits

• Comprehensive benefits package
• Incentive and recognition programs
• Equity stock purchase
• 401k contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Insurance Carriers and Related Activities