Senior Administrative Assistant

Upbring • San Antonio, TX

168d

About The Position

At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values: We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion. We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive. We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength. Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time. The Senior Administrative Assistant will provide administrative and clerical support to Head Start senior management to enable leadership to focus on advanced responsibilities. This position is primarily responsible for assisting in the management of financial tasks and providing support for the overall efficiency of the organization. This includes supporting the leadership team with daily financial operations, preparing reports, maintaining records, processing invoices and payments, and assisting with budgeting and forecasting processes. The individual in this role will help ensure compliance with policies and procedures and contribute to the smooth functioning of the organization's systems.

Requirements

• Associate's degree in business management or related field, additional years of experience will be considered in lieu of education requirement
• Three (3) years administrative experience, preferably in a financial, education or child welfare environment

Nice To Haves

• Previous experience in administrative role supporting multiple stakeholders
• Bilingual (English and Spanish) with the ability to fluently converse and write in Spanish (based on student population and service area), highly preferred
• CPR/First Aid Certification

Responsibilities

• Perform tasks within established deadlines and with the greatest accuracy possible while maintaining confidentiality in all aspects of job duties
• Review and code Head Start expenses; oversee departmental spending; track expenditures; audit departments purchasing and vendor costs; make recommendations for improvement
• Complete data entry and ensure the organization's databases stay accurate, up-to-date and organized; preparation of reports upon request
• Maintain physical and digital records and files to meet department and facility needs and compliance with regulatory requirements
• Prepare monthly budget reports and monitor department spending; assist in preparation of department's annual budget
• Track, review, and process all Head Start financial related invoices, statements, and expense reports; follow up as needed
• Coordinate and manage events of varying sizes and purposes
• Operate various software, including Microsoft 365, spreadsheets, databases, and presentation software
• Review lease agreements, memorandums of understanding (MOU), incoming memos, submissions, and distributing them as needed
• Manage calendars, schedule appointments, coordinate travel arrangements, and handle correspondence for leadership members as needed

Benefits

• Competitive PTO & paid holidays
• Health, dental, vision insurance & more
• 403(b) Plan
• Employee Assistance Program
• Discounted Gym Memberships

What This Job Offers

• Education Level: Associate degree