Senior Administrative Assistant

QuidelOrtho • Rochester, NY

349d • $28 - $32

About The Position

QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most - home to hospital, lab to clinic. Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all.

Requirements

• 8+ years of office management or administrative experience
• Experience planning meetings both large and small.
• Experience with Microsoft Office Applications (Word, Powerpoint, Outlook, Excel)
• Office manager experience within a corporate setting
• Previous experience supporting senior leaders

Nice To Haves

• Experience working with complex calendars and travel requirements
• Previous experience creating and processing Purchase Orders in Ariba
• Experience working with ambiguity and determine best path forward independently
• Experience working with high degree of responsiveness of requests and act with a sense of urgency
• A passion to win and desire to take on additional tasks.

Responsibilities

• Provide administrative support to R&D leadership in Rochester, NY
• Serve as key R&D point of contact for other departments and stakeholders within QuidelOrtho.
• Communicate with external partners, senior leaders and department employees - communicate verbally or in writing with a high level of confidentiality.
• Manage complex travel plans, visas, passports, calendar, scheduling and subsequent expense reports with multiple currencies.
• Facilitate and help visitors with travel / hotel arrangements
• Provide meeting coordination support including catering for small and large meetings
• Order and maintain office supplies, equipment and manage expense reporting
• Place purchase orders in support of R&D team in Ariba.
• Receive invoices for processing by Accounts Payable
• Monitor, follow-up and resolve invoices that require additional information to process.
• Multi-task and manage through issues proactively. Provide appropriate information to contacts (handle questions, issues and follow ups)
• Process incoming and outgoing mail
• Perform other related general office management duties to organize and coordinate operations and procedures as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k) plan
• Employee assistance program
• Employee Stock Purchase Plan
• Paid time off (including sick time)
• Paid Holidays

What This Job Offers

• Career Level: Entry Level
• Industry: Chemical Manufacturing
• Number of Employees: 501-1,000 employees