Senior Administrative Assistant Temporary Position CABQ

Ata Services • Albuquerque, NM

406d • $58,000 - $76,000

About The Position

ATA Services, Inc. is seeking a Senior Administrative Assistant for a temporary position with the City of Albuquerque. The role involves providing complex administrative support to a department director or division head, overseeing office activities, and acting as a liaison between the City and external agencies. The position requires strong organizational skills and the ability to manage multiple tasks effectively.

Requirements

• Associate's degree in Business Administration or a two-year technical certificate in office administration or related field.
• Four years of administrative office support experience.

Nice To Haves

• Knowledge of municipal budget preparation principles and practices.
• Familiarity with office procedures, methods, and equipment including applicable software programs.
• Skills in business letter writing and basic report preparation.
• Understanding of principles of supervision, training, and performance evaluation.
• Basic principles of accounting knowledge.
• Proficiency in English usage, spelling, grammar, and punctuation.

Responsibilities

• Provide highly responsible and complex administrative support to an assigned department director or division head.
• Coordinate and schedule various meetings, events, and public activities.
• Represent the assigned department to public and private groups, organizations, and other City departments.
• Attend a variety of meetings; prepare correspondence, memoranda, documentation, and presentation materials for meetings.
• Participate and assist in the preparation of the budget; monitor expenditures and recommend budgetary adjustments.
• Provide assistance and coordinate a variety of special projects; collaborate and negotiate with outside contractors.
• Analyze, monitor, and review all personnel actions; advise division head on recommendations.
• Perform routine functions including receiving and verifying time cards and assisting in payroll processing.
• Operate a variety of office equipment including computers, fax machines, and scanners.
• Receive, screen, and route incoming calls; respond to complaints and inquiries in a timely manner.
• Review, research, and summarize a variety of fiscal, statistical, and administrative information; prepare related reports and correspondence.
• Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures.

Benefits

• Weekly pay at a rate of $17.00 per hour.
• In-person work environment with a structured schedule of 40 hours per week, Monday to Friday, 8 am to 5 pm.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree