Senior Administrative Assistant, Small Business

The Hartford•San Antonio, TX

1d•Hybrid

About The Position

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future. This position will report directly to the AVP Small Business Underwriting. The Senior Administrative Assistant will provide broad administrative support to the Small Business Underwriting Leaders and assist the teams as needed. The incumbent will provide a full range of administrative services with a high degree of competence, accuracy, and confidentiality, as well as a variety of special project responsibilities as an integral part of the team. The role supporting this group is fast paced and the successful candidate will be part of an organization driving significant change in our technology thus we are looking for a motivated learner and professional self-starter.

Requirements

2+ years of experience in a like-role, supporting individuals in mid to upper-level management
Strong understanding of and/or desire to learn about supported business operations and specific business requirements
Ability to multi-task effectively and prioritize work as part of a fast-paced, production environment
High proficiency in all MS Office applications, including, but not limited to: Word, PowerPoint, Excel and Outlook.
Ability to learn internal systems and applications quickly

Nice To Haves

Knowledge of Workday applications preferred

Responsibilities

Maintain and schedule calendar appointments with both internal and external constituents
Monitor and maintain leaders’ email communications as appropriate and/or requested
Assist in monitoring of reports (budget, staff allocation, etc.)
Communication on behalf of leader to all levels of staff
Coordinate visitor itineraries and arrangements
Act as proxy for assigned leaders for company systems (Workday, expense reporting, Concur Travel, Ariba, etc.)
Create materials for distribution to internal and external customers, including SharePoint site management and administration.
Maintain a high level of confidentiality at all times
Maintain organizational charts
Serve as principal Workday or other “Power User”/Subject Matter Expert
Demonstrate strong knowledge of Microsoft products (Word, Excel, PowerPoint, etc.) as well as other business applications as required; utilize Microsoft products and The Hartford’s systems to pull and analyze data
Coordinate travel arrangements and complete expense reports for leaders as needed
Act as a coordinator for various departmental training and support new hire onboarding activities as needed (i.e., ordering equipment, reserving space, coordinating with managers)
Complete other ad hoc duties or special projects as requested