Senior Administrative Assistant & Receptionist - Herndon, VA

Edgeconnex • Herndon, VA

293d • $24 - $29

About The Position

The Senior Administrative Assistant is responsible for assisting all team members with office-related issues while providing a solution to situations. The Senior Administrative Assistant reports to and assists the Office Manager in Herndon, VA. This is an in-office role that requires a consistent 8am-5pm schedule with limited flexibility outside of these hours. There is limited to no travel required for this role, but support of in-office events is required before and after hours at times. To be successful, the candidate should be dependable and professional with a polite demeanor and positive attitude. Previous experience working in a corporate office setting is required.

Requirements

• 4+ years of experience in customer service and hospitality
• At least 2 years of experience as a Receptionist in a professional services environment
• Experience using Microsoft Office
• Must be able to work 40 hours a week in the office
• Must be able to lift 20 lbs independently

Nice To Haves

• Strong office administration experience
• Travel management experience

Responsibilities

• Act as the point of contact for internal and external clients; provide general support to visitors; answer and direct phone calls in a courteous, professional manner
• Maintain office, conference rooms, and kitchen are orderly, neat, and well stocked
• Order office supplies and research new deals and suppliers
• Process incoming and outgoing mail and FedEx packages, tracking for compliance purposes
• Assist Marketing with frequent large package shipments
• Report and manage any office-related maintenance issues, including coordinating with the building management company
• Work with multi-function printers, including scanning documents and sending them as email attachments, configuring copy settings, and performing light maintenance tasks such as replacing toner cartridges
• Update and maintain office policies and procedures, including the employee directory and badge inventory
• Write and distribute emails, correspondence memos, and forms for distribution
• Submit and reconcile expense reports
• Occasionally travel offsite to deliver reports or files or run an office errand
• Manage swag and operations uniform inventory, including online platform management and vendor follow-up
• Order catering weekly and ad hoc for meetings and office events
• Assist with all new employee onboarding, offboarding, and employee engagement initiatives and events
• Liaise with Executive and senior administrative assistants to handle requests and queries from senior managers
• Assist with signature authorization and ensure confidentiality and security of files
• Provide administrative support to select Executives, including expense, calendar, and travel management
• Perform other miscellaneous office/administrative/clerical duties as assigned

Benefits

• Competitive benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Construction of Buildings