Senior Administrative Assistant Part Time

AdventHealth-posted about 1 year ago

Part-time • Entry Level

Daytona Beach, FL

Hospitals

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The Senior Administrative Assistant position at AdventHealth Daytona Beach is a part-time role focused on providing comprehensive administrative support to the Director, Medical Director, and department leadership team. The role involves managing schedules, maintaining files, and ensuring efficient departmental operations while upholding confidentiality and professionalism.

Perform administrative duties and tasks for the Director and/or Medical Director, Managers, and various members of the department leadership team.
Develop, maintain, and organize department files, records, and data.
Run reports, queries, and spreadsheets, transmitting data to appropriate personnel.
Handle department reception functions, telephone calls, and manage visitors to the department.
Maintain the Director and Manager schedules and calendars.
Responsible for Human Resource/timekeeping duties for the department.
Ensure timely submission of timekeeping records by salaried/exempt employees.
Maintain department call and PDO schedules, processing them timely.
Coordinate applicants for interviews and process personnel forms as needed.
Maintain department employee files, licenses, and competencies.
Participate in hospital/department activities and serve as a committee member when assigned.
Handle a variety of documentation for the Medical Director, Director, and/or Managers.
Demonstrate a clear understanding of confidentiality related to files, data, and information.
Prepare, maintain, and update spreadsheets, charts, and/or graphs for presentations or tracking of information.

High school diploma
3 to 5 years of administrative assistant experience
Proficient in Microsoft Word, Outlook, Excel, Visio, PowerPoint, and various system software programs.

Benefits from Day One
Paid Days Off from Day One
Student Loan Repayment Program
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support

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