Senior Administrative Assistant - IT Hybrid Minneapolis/St. Paul Area

Prime Therapeutics • Home, WV

9d • $23 - $37 • Hybrid

About The Position

At Prime Therapeutics (Prime), we are a different kind of PBM, with a purpose beyond profits and a unique ability to connect care for those we serve. Looking for a purpose-driven career? Come build the future of pharmacy with us. Job Posting Title Senior Administrative Assistant - IT Hybrid Minneapolis/St. Paul Area Job Description The Senior Administrative Assistant provides administrative support to an assigned function at Prime. This hybrid role is based in the Minneapolis/St. Paul area and supports 2 - 3 leaders within Prime’s Senior Leadership Team (SLT) and their teams. This is a fast‑paced role for someone comfortable managing multiple calendars across time zones, coordinating travel, supporting expense management, and handling a variety of administrative tasks in a very busy environment. The position requires flexibility, attention to detail, and the ability to anticipate needs. The ideal candidate enjoys variety, works well with senior leaders, and thrives as a trusted partner who keeps things running smoothly behind the scenes.

Requirements

• High school diploma from an accredited school or equivalent GED is required
• 7 years of work experience in administrative, department coordination or customer service role
• Must be eligible to work in the United States without need for work visa or residency sponsorship
• Must be eligible to work in the United States without the need for work visa or residency sponsorship
• Advanced computer skills including Microsoft office suite of programs (MS Word, Excel, PowerPoint and Visio)
• High degree of professionalism and executive presence
• Excellent oral and written communication skills
• Demonstrated organizational and time management skills
• Strong attention to detail with the ability to handle sensitive and/or confidential information and materials
• Ability to anticipate needs and proactively find solutions
• Ability to work autonomously in a changing and dynamic work environment

Nice To Haves

• Associate’s or Bachelor’s Degree
• Previous experience creating executive level spreadsheets, presentations and reports
• Previous experience in healthcare, Pharmacy Benefit Management or Managed Care environment

Responsibilities

• Provide administrative support to at least two members of Prime’s Senior Leadership Team (SLT) members and their corresponding departments; serve as a representative of the assigned function by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility
• Manage calendar(s) as assigned and ensure adherence to scheduled appointments; specifically responsible for the intake, prioritization and scheduling of new meeting requests, as well as supporting on-time transition between meetings or appointments
• Coordinate travel on behalf of leaders or team members and ensure the appropriate lodging, car service and/or other necessary accommodations are secured; may be responsible for contracting with vendors to secure facilities and/or negotiate rates in the best interest of Prime
• Coordinate large team meetings and/or conferences that may extend beyond immediate department support; ensure facilities, technology and materials or handouts are adequately prepared and distributed
• Document, maintain and enforce policies and procedures in support of department leadership or business operations; serve as initial point of contact within the department for guidance, approval or routing to the appropriate parties on policies/ procedures that are administrative in nature
• Support department with general office duties and special projects, including but not limited to preparing presentations, meeting materials, onboarding/offboarding activities, coordinating print, administering the recognition program, ordering supplies, maintaining records and/or coordinating site events
• Capture and distribute meeting minutes at leadership or other management or committee meetings
• Works independently and within a team on special, nonrecurring or ongoing projects at the discretion of assigned SLT member; plan and coordinate presentations, disseminate information, follow up with cross-functional participants, design and deliver general correspondences, memos, charts, tables, graphs etc and proofread/edit copy for spelling, grammar and formatting inconsistencies; may be accountable for accuracy and clarity of final copy
• Other duties as assigned

Benefits

• Potential pay for this position ranges from $23.08 - $37.02 based on experience and skills.
• To review our Benefits, Incentives and Additional Compensation, visit our Benefits Page and click on the "Benefits at a glance" button for more detail (https://www.primetherapeutics.com/benefits).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees