Senior Administrative Assistant, Florida Scholars Academy (Must reside within 50 Miles of Orlando, FL)

Florida Virtual School

4d•$37,674 - $75,348

About The Position

Our Mission is to equip students for success by developing and delivering highly effective digital learning through an intuitive online platform. FLVS does not discriminate in admission or access to, or treatment or employment in its programs and activities on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information or any other reason prohibited by law. The Position: Position General Summary: The Senior Administrative Assistant, Florida Scholars Academy position performs skilled administrative work assisting the Superintended of Schools, Florida Scholars Academy, Regional Directors, Florida Scholars Academy, and Instructional Leaders, Florida Scholars Academy by providing administrative support in the operation, management, and planning of the organization. Work includes planning and coordinating the administrative and office support functions necessary for the efficient operation of the office or department and serving as liaison to the subordinate sections and outside agencies.

Requirements

High School diploma or General Education Development (GED) required.
Two years’ administrative experience supporting mid – upper-level management roles.
Proficiency in various technical applications most commonly used at FLVS, including but not limited to, Microsoft Office applications (Word, PowerPoint, Excel, SharePoint) and telephone system.
Strong organizational skills required such as scheduling, filing, making reservations, and preparing materials on a timely basis.
Knowledge of database systems and data retrieval.
Strong interpersonal and customer service skills.
Ability to work with/for multiple employees and meet deadlines.
Possesses excellent written and verbal skills.
Ability for proactive work orientation.
Ability to take general directions to establish plans and manage assignments to completion.

Nice To Haves

Associate’s degree, preferred.

Responsibilities

Accurately and clearly convey directives, assignments, instructions, and other information from management to staff as directed.
Appropriately resolve administrative problems by monitoring workflow processes, noting trends, formulating projections, and making recommendations based on thorough analysis of technical and/or legal issues facing the organizations.
Administer office functions for the office or department, such as personnel actions, budget preparation, and records control.
Develop and participate in developing the standard operating policies and procedures for the office or department.
Monitor compliance on and the effectiveness of the established policies and procedures.
Interpret operating policies.
Ensure the directors are notified of new and changed school policies and procedures that affect their operations.
Coordinate collection of information for reports, such as attendance records, employee terminations, new hires, transfers, and budget expenditures.
Prepare reports, including conclusions and recommendations for solutions to administrative problems.
Represent the office or department in meetings as needed.
Assist in annual budget preparation and monitoring expenditures as needed.
Provide administrative assistance to the Superintendent of Schools, Florida Scholars Academy in personnel management, such as interviewing and hiring applicants, and disciplinary and performance evaluation procedures.
Monitor contracts and/or grants to ensure that contractors and/or personnel are in compliance with established provisions and deadlines.
Prepare and review agenda requests and ensure that supporting documentation is included.
Independently procure and maintain necessary supplies, equipment, services, and/or facilities through appropriate means such as soliciting bids, preparing and approving contracts, and/or monitoring organizational needs.
Hold all work-related information in the strictest confidence. This includes but is not limited to, communications, either direct or indirect, strategic information, and employee-specific personnel information. Any breach of confidentiality can be subject to disciplinary action, up to and including termination.
Any other academic related topic established at the discretion of the Superintendent of Schools, Florida Scholars Academy or Regional Directors, Florida Scholars Academy.
Meet professional obligations through efficient work habits such as meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrating respect for others.
All work responsibilities are subject to having performance goals and/or targets established.