Senior Administrative Assistant - Executive Commercial Support

About the position

This position will be responsible to provide administrative support to commercial executive leadership, reporting and assisting in the development of new growth projects for the commercial group.

Responsibilities

• Provide administrative support for the Commercial group required which will include preparing time sheets, expense reports, booking travel, answering phones, managing calendars, schedule meetings and day to day filing.
• Help prepare presentations for senior management.
• Prepare daily/monthly Oil/Gas volume summaries.
• Assist in the preparation of department budgets and forecasts.
• Assist with the preparation of annual budgets.
• Be the commercial liaison between contract administration, audit, financial accounting, and volume accounting.
• Draft and disseminate reports, projects, and other documents for internal and external recipients.
• Keep track of all Commercial meetings.
• Perform other duties and tasks as determined by the leadership team.
• Provide back up for front desk.
• Code Open Text Invoices for approval.
• Manage Mail, Mailouts, and Interoffice mail.

Requirements

• Minimum five years of supporting executive leadership in a supporting administrative role.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• A strong sense of urgency and attention to detail.

Nice-to-haves

• Proficiency with Sharepoint, OpenText, and SAP applications highly desired.
• Experience in commercial activities related to business systems, scheduling, accounting, contracts, or commercial optimization.
• Bachelor's degree preferred.
• 10+ years of administrative experience within a Fortune 500 company.

Benefits

• Industry leading compensation.
• Comprehensive benefits.
• 401(k) match with additional profit sharing.
• PTO.
• Abundant career opportunities.