Senior Administrative Assistant, Center for Access, Success and Achievement

Villanova University • Villanova, PA

453d

About The Position

The Senior Administrative Assistant at Villanova University's Center for Access, Success and Achievement plays a crucial role in providing administrative support to the department and its students. This position involves managing various administrative tasks, ensuring a welcoming environment, and directly supporting the Director and CASA team. The role is essential in facilitating the center's mission to create an inclusive educational experience for students.

Requirements

• High School Diploma required.
• Three years of administrative experience in an academic or non-profit environment with progressively increasing responsibilities.

Nice To Haves

• Five years of administrative experience in an academic or non-profit environment.
• Experience managing multiple priorities and working independently as well as part of a team.
• Excellent communication, interpersonal, and technological skills.
• Commitment to best practices in diversity, equity, and inclusion.
• Strong working knowledge of computer software packages, including MS Office, Google, and Banner.
• Willingness to work flexible hours, including nights and weekends.
• Proactive self-starter with the ability to take initiative and drive projects forward.

Responsibilities

• Create a welcoming and responsive experience for guests.
• Manage CASA's resource portfolio, including the Lending Library.
• Answer phones and emails, responding to inquiries.
• Maintain files and order supplies as needed.
• Support team member workflows and prepare tuition remission and stipend approval forms for CASA graduate students.
• Work directly with CASA coaches to support their caseload of students.
• Assist with the onboarding hiring process of graduate assistants and maintain their files and records.
• Manage disbursement of laptops to CASA students and oversee inventory management of the laptop and calculator lending program.
• Assist Presidential Scholars with instructional digital purchases as necessary.
• Process stipend payments and tuition remission.
• Assist the Senior Associate Director with training and supervision of graduate assistants.
• Complete Purchase Order and P-Card transactions and process invoices.
• Assist the Senior Director with budget management and financial forecasting.
• Photocopy, print, collate, archive, and distribute mail/notices as needed.
• Ensure CASA has all required supplies on hand and order supplies/equipment as requested.
• Facilitate and coordinate meeting scheduling for CASA staff.
• Coordinate equipment contracts/repairs and facilities requests.

Benefits

• Salary commensurate with experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED