Senior Admin Secretary

Texas A&M University - Victoria•Victoria, TX

22h•$15•Onsite

About The Position

Works under general supervision and provides advanced administrative support work. Responsibilities: -Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments. -Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. -Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures. -Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. -Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. -Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials. -May assists management in the supervision of student workers and support staff including processing complex confidential matters.

Requirements

High school diploma or equivalent combination of education and experience.
Four years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.

Responsibilities

Provides advanced administrative support and may serve as a personal assistant.
May maintain office schedules and appointments.
Researches and analyzes administrative requirements for specific programs or projects.
Provides technical information regarding administrative procedures, services, or programs.
Assists in the development of office procedures, including complex or specialized functions.
Explains, applies, interprets, and communicates policies and procedures.
May monitor compliance with policies and procedures.
Maintains a variety of fiscal, administrative, and academic records.
Verifies, processes, and reviews forms, reports, tables, and other documents.
Performs special analyses and project summaries.
Assists in the planning of special events.
Makes arrangements for meetings, appointments, conferences, and travel.
May set up meetings, seminars, and other special events to include facilities, equipment, and food.
Coordinates the maintenance of files, records, office supplies, or equipment.
Maintains office reference materials including online office materials.
May deliver, pick up, or receive cash payments, documents, supplies, or materials.
May assists management in the supervision of student workers and support staff including processing complex confidential matters.