Senior Accounts Payable Specialist

Parkway Services LLC•Jacksonville, FL

About The Position

The Senior Accounts Payable Specialist is responsible for a variety of bank, vendor, invoice processing, and external payment items in the day-to-day operations of the Accounts Payable team working with Management to ensure accurate reporting in all related areas. Focus Areas of Responsibility · Follows department policies and procedures approved by Management; regularly contributes to the development of guidance and training materials in all areas of influence with a focus on increasing efficiencies and/or effectiveness. · Full Cycle review and process of vendor invoices in accordance with approved guidance, including timely clearing of exceptions, monthly review of aged payables and outstanding payments, and vendor ledger reconciliations. · Responsible for processing payments and/or fund transfers by check, wire, ACH, YardiCard, or other approved methods and promoting increased participation in company’s electronic payment programs. · Accountable for various bank administration duties including upload of stop pay requests, BAI2 files, daily clearing of positive pay exceptions, bank balance summary reports, bank fee analysis, and setup of wires and transfers in accordance with department guidelines. · Provides support for accurate processing of time sensitive obligations, such as utilities, tax payments, and employee reimbursements. · Supports effective vendor on-boarding, including vendor database maintenance, vendor remittance update verifications, validation of vendor data with the IRS, and promotion of web-based vendor portal. · Completes any special projects as assigned by Management, including annual 1099 issuance, 1098 filing, as well as interim and year-end audit process. · Cooperates with other internal accounting teams to ensure financial information is accurate and immediately reports any suspected fraudulent activity to Management. · Enhances department and organization reputation, responding professionally to all requests and exploring opportunities to add value. Assists with other duties as necessary and provides general support of the Parkway mission in whatever way(s) possible. · Completes advanced projects including reconciliation, void check processing, vendor approvals, upload payment templates, etc. · Regularly mentor the AP team members and provide accurate processing guidance. This requires strong attention to detail and adherence to processing procedures. · Complies with all applicable Federal and State regulations and Company directives related to privacy and confidentiality.

Requirements

General accounting knowledge and understanding, with advanced understanding of accounts payable and bank administration related duties.
Intermediate computer skills including all facets of Office 365; Yardi software and/or electronic invoice workflow approval experience preferred.
Excellent interpersonal and customer service skills to work effectively with team members, Parkway Operations staff, third party management groups, and customers. Able to build strong relationships and work cohesively with others.
Able to work independently with an aptitude for a high-volume, due-date oriented environment.
Ability to comprehend, analyze, and interpret legal documents. Capable of identifying problems, collecting data, establishing facts, and drawing proper conclusions at an appropriate level.
Effective time management and personal organizational skills; tenacious with follow up and strong adherence to deadlines.
Ability to adapt quickly to change, prioritize tasks, and perform multiple functions.
Professional, effective written and verbal communication skills. Requires the ability to read, write, and speak English clearly to complete tasks.
Strong attention to detail and accuracy while focused on effective and efficient results.
Capable of reading documents and drawing conclusions given a variety of concrete variables.
Duties should be performed at an advanced level and should be consistently accurate and reliable.
Must possess a team-oriented, positive attitude and collaborative nature.
Strong work ethic and high level of integrity; able to maintain confidentiality with sensitive information.
Minimum 7 years of Accounts Payable experience required.
High school diploma or GED required.
2+ years’ work experience in a professional office environment.

Nice To Haves

Bachelor's degree in Accounting or similar course of study preferred.
Yardi software and/or electronic invoice workflow approval experience preferred.

Responsibilities

Follows department policies and procedures approved by Management; regularly contributes to the development of guidance and training materials in all areas of influence with a focus on increasing efficiencies and/or effectiveness.
Full Cycle review and process of vendor invoices in accordance with approved guidance, including timely clearing of exceptions, monthly review of aged payables and outstanding payments, and vendor ledger reconciliations.
Responsible for processing payments and/or fund transfers by check, wire, ACH, YardiCard, or other approved methods and promoting increased participation in company’s electronic payment programs.
Accountable for various bank administration duties including upload of stop pay requests, BAI2 files, daily clearing of positive pay exceptions, bank balance summary reports, bank fee analysis, and setup of wires and transfers in accordance with department guidelines.
Provides support for accurate processing of time sensitive obligations, such as utilities, tax payments, and employee reimbursements.
Supports effective vendor on-boarding, including vendor database maintenance, vendor remittance update verifications, validation of vendor data with the IRS, and promotion of web-based vendor portal.
Completes any special projects as assigned by Management, including annual 1099 issuance, 1098 filing, as well as interim and year-end audit process.
Cooperates with other internal accounting teams to ensure financial information is accurate and immediately reports any suspected fraudulent activity to Management.
Enhances department and organization reputation, responding professionally to all requests and exploring opportunities to add value. Assists with other duties as necessary and provides general support of the Parkway mission in whatever way(s) possible.
Completes advanced projects including reconciliation, void check processing, vendor approvals, upload payment templates, etc.
Regularly mentor the AP team members and provide accurate processing guidance. This requires strong attention to detail and adherence to processing procedures.
Complies with all applicable Federal and State regulations and Company directives related to privacy and confidentiality.