Senior Accounts Payable Manager

Ironclad•San Francisco, CA

1d•$123,000 - $154,000

About The Position

Ironclad is the leading AI contracting platform that transforms agreements into assets. Contracts move faster, insights surface instantly, and agents push work forward, all with you in control. Whether you’re buying or selling, Ironclad unifies the entire process on one intelligent platform, providing leaders with the visibility they need to stay one step ahead. That’s why the world’s most transformative organizations, from OpenAI to the World Health Organization and the Associated Press, trust Ironclad to accelerate their business. We’re consistently recognized as a leader in the industry: a Leader in the Forrester Wave and Gartner Magic Quadrant for Contract Lifecycle Management, a Fortune Great Place to Work, and one of Fast Company’s Most Innovative Workplaces. Ironclad has also been named to Forbes’ AI 50 and Business Insider’s list of Companies to Bet Your Career On. We’re backed by leading investors including Accel, Y Combinator, Sequoia, BOND, and Franklin Templeton. For more information, visit www.ironcladapp.com or follow us on LinkedIn. Ironclad is looking for a rockstar Senior Accounts Payable Manager to join our Accounting team. The Senior Accounts Payable Manager will be responsible for owning all of AP operations, including end-to-end supplier management (new supplier onboarding, ongoing supplier resolutions, and year end 1099 reporting), the accurate and timely processing of invoices and their associated payments, and partnership w/Accounting to ensure accurate classification of business spend. This role has a wider scope than purely traditional AP, as this role will also work with Procurement to help support buyers through the ongoing transition from no POs to POs in Coupa. This role encompasses projects to streamline AP operations as well as optimize our recently implemented Coupa P2P platform. The person in this role will be deeply embedded into business and requires a strong support mindset. This role involves close partnership with cross-functional teams including procurement, legal, marketing, and workplace services. Core values of this team is empathy and a customer service mindset with a vision of continuous improvement of processes. The ideal candidate for this role should be able to articulate a clear grasp of how this role can positively impact the organization.

Requirements

Coupa experience, including SIM and CoupaPay is required
Support oriented mindset, demonstrated by timely and efficient responses to supplier/internal team inquiries
Proven track record of driving automation and process improvements
Proven ability to drive forward month-end AP close process, meet tight deadlines, and proactively drive the AP operations forward
Ability to manage work and solve problems independently
Passion for getting into the details as this is a hands-on role requiring both management and individual contributor responsibilities
8+ years of experience in accounts payable, preferably within the SaaS industry
Strong attention to detail and ability to prioritize effectively
Excellent communication and organizational skills, with the ability to work cross-functionally and build effective partnerships internally and with external contacts

Nice To Haves

BA/BS degree in accounting is a plus
Experience supporting international payments in CoupaPay
Experience managing shared service resources
Experience with large ERP systems such as NetSuite is a plus

Responsibilities

Oversee AP inboxes on a daily basis and ensure all inquiries have been addressed and any AP issues are timely resolved
Oversee AP accountant with supplier onboarding, invoice processing and AP issue resolution
Process weekly payment runs through Coupa Pay, including processing virtual card payments, and resolving any payment issues/returns
Support Accounting with resolving any discrepancies in the GL associated with AP related transactions (invoices and/or payments)
Drive efficient supplier onboarding process, ensuring quick turnaround time and demonstrating clear and timely communication with buyers and suppliers
Oversee supplier payment accounts creation and validation in Coupa Pay
Maintain accurate and clean supplier records, including ensuring a smooth onboarding process for new vendors and validation of supplier payment accounts
Own the annual 1099 reporting process
Manage PO listing and drive migration plan for existing non-PO spend onto PO
Support buyers with PO maintenance questions and be responsible for clear and instructive internal comms around how to use Coupa and expectations for PO requirements
Review and validate invoices timely, ensuring the accuracy of payment terms, PO matching, and amounts invoiced
Reconcile AP and virtual card activity on a monthly basis and investigate reconciling items between the GL and subledger

Benefits

100% health coverage for employees (medical, dental, and vision), and 75% coverage for dependents with buy-up plan options available
Market-leading leave policies, including gender-neutral parental leave and compassionate leave
Family forming support through Maven for you and your partner
Paid time off - take the time you need, when you need it
Monthly stipends for wellbeing, hybrid work, and (if applicable) cell phone use
Mental health support through Modern Health, including therapy, coaching, and digital tools
Pre-tax commuter benefits (US Employees)
401(k) plan with Fidelity with employer match (US Employees)
Regular team events to connect, recharge, and have fun
And most importantly: the opportunity to help build the company you want to work at