Senior Accounts Payable and Payroll Manager

THE RESOURCE EXCHANGE • Colorado Springs, CO

22d • Onsite

About The Position

Develops, implements, manages and oversees all bi-weekly accounts payable and payroll activity. This role will lead and investigate inconsistencies in data and procedures, ensures accuracy, and makes recommendations for changes in systems and processes. This role is responsible for supervising accounts payable/payroll personnel for timely and efficient processing. This position is also an integral part of the Business Office by regularly communicating payroll standards, rules and practices to employees and supervisors, in addition to accounts payable standards and rules.

Requirements

• Ability to work independently and with a team in an environment of stress due to deadlines, with an emphasis on accuracy and timeliness.
• Ability to communicate effectively verbally and in writing.
• Ability to interact professionally and compassionately with employees, vendors, families, and clients, reflecting TRE’s values. Organizational and time management skills that demonstrate the ability to prioritize and perform multiple tasks under the pressure of tight deadlines.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and ability to perform basic mathematical calculations.
• Ability to type 60-65 wpm, proficient in Excel and Word and 10-key by touch
• Demonstrated commitment to continuous improvement and TRE’s mission of supporting people with disabilities and their families.
• Minimum: Two years of accounts payable and/or payroll experience.
• Minimum: High school diploma, college courses in accounting preferred.
• A working vehicle, valid CO driver’s license (unless active Military family), and minimum insurance levels ($100,000/$300,000/$100,000 liability coverage recommended) are required.

Nice To Haves

• Preferred: Four to five years of accounts payable and/or payroll experience.
• Preferred: Associate degree from an accredited college or university in accounting, business management, or closely related field. Payroll certification preferred or ability to obtain certification within one year of service.

Responsibilities

• Audits invoices for appropriate documentation and approval prior to payment.
• Prioritizes invoice payments according to cash discount potential and payment terms.
• Generates EFT and check payments, uploads payment information to bank site.
• Generate yearly 1099s.
• Responds to employee inquiries regarding payroll, including W-2s and W-4s, with a commitment to clear, concise, empathetic but respectful communication.
• Responds to vendor inquiries, reconciles vendor statements, and researches and corrects discrepancies to ensure vendor relationships remain strong and transparent.
• Communicates updates and provides training as needed to TRE staff on AP and payroll policies and procedures and expense management policies by promoting accuracy and consistency across departments. Participates as a collaborative member of the Executive Team to support accurate feedback, perspective and guidance as related to payroll and accounts payable, and/or applicable policies.
• Oversees back-end payroll system configurations to ensure alignment with organizational needs.
• Audits payroll reports prior to submission to Paycom, ensuring compliance and accuracy.
• Analyzes, reconciles, and reports bi-weekly payroll data to the CFO, identifying trends and resolving discrepancies. In HRIS evaluation, this position will participate as a key team participant in any evaluation of current and new HRIS systems.
• Reviews and reconciles employee PTO accrual balances on a regular basis.
• Resolves payroll and expense management questions and concerns within established guidelines, collaborating directly with employees and/or supervisors.
• Supervises Accounts Payable and Payroll Specialist(s) and serves as backup for the Accounts Payable & Payroll Specialist to ensure continuity of operations during TRE operating hours.
• Works in partnership with People Services Department and/or Human Resources Team and other departments when processing employee pay actions and retroactive payments. Meets monthly and as needed on HR and Payroll functions related to timely payroll deadlines, open enrollment, paycheck discrepancies and other time entry system needs.
• Participates in professional opportunities (workshops, conferences, readings, etc.) based on individual professional development plan.
• Assists with special projects as requested.
• Other duties as assigned and required.
• Engages in cross-functional initiatives that align with TRE’s mission and supports a collaborative workplace

Benefits

• Health, dental, vision, Lifestyle Spending Account for health and wellness, plus pet insurance for your furry friends
• Flexible work schedules to fit your life (yes, we really mean it!).
• Half-Day Fridays: Start your weekends early, every week!
• Paid Time Off with your birthday off, paid holidays, and time to celebrate what matters most to you.
• Public Student Loan Forgiveness: We're invested in your future.
• Paid time off to give back to the community.
• Leadership, career advancement, and workgroup opportunities to help you thrive.
• Health, dental, vision, life, disability, 401K, and other supplemental insurance options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees