Senior Accounting Specialist

Resources Legacy Fund • Sacramento, CA

7d • $73,000 - $78,600 • Remote

About The Position

The Senior Accounting Specialist provides finance, accounting, and general administrative support to RLF and for select organizations pursuant to RLF service agreements.
This position is full-time, non-exempt, and reports to the Controller. This is a remote position (8am – 5pm PT hours preferred) with travel to Sacramento required at least quarterly.

Requirements

• Bachelor’s degree in Finance, Accounting, or related field and 3 years of relevant work experience or an equivalent combination of education and experience.
• Revenue recognition experience in analyzing conditional agreements, accounting of refundable advances and deferred revenue.
• Ability to reconcile and track information from different sources, the ability to analyze information in spreadsheets and the ability to accurately record information in accounting systems and records.
• Proven process improvement and process development experience, including managing project timelines, communication, and implementation steps.
• Solid knowledge of office practices, processes, and procedures and thorough knowledge of office applications.
• Good oral and written communication skills, excellent organizational skills, and impeccable attention to detail.
• Flexibility in working style, marked by an ability to work closely with a wide range of personality and organization types and teams.
• Ability to resolve conflicts professionally and maintain patience, grace, and humor under pressure.
• Ability to adhere to numerous deadlines, conflicting priorities and handle multiple tasks efficiently.
• Technological abilities to ensure compliance with confidentiality policies and procedures necessary for the protection of RLF data, and to efficiently complete tasks.
• Capacity to respond rapidly and appropriately to changing priorities, objectives, and situations; self-starter with sense of initiative and good judgment.

Responsibilities

• At least 2x weekly, review bank activity, track new receipts, and post cash entries in finance system.
• Maintain precise records of all incoming payments and expected contributions receivables.
• Prepare and send invoices as needed related to other income, shared services, and other reimbursements.
• Working with the philanthropic team, contact donors as needed to ensure payment of outstanding invoices.
• Research and reconcile any irregularities in receipts, periodically audit AR and cash postings to ensure accuracy.
• Proactively prepare for annual audit by reviewing accuracy and completeness of all receivable items and payments.
• Develop and lead the creation and improvement of new processes and process improvements, including but not limited to receivable adjustments, write offs, re-assignments, etc.
• Coordinate with the philanthropic team and oversee the timely posting of monthly receivables, developing and updating process documentation as needed.
• Analyze donor agreements, grant awards, and other revenue-related documentation to determine appropriate revenue recognition, restrictions, and timing in compliance with not-for-profit accounting standards.
• Prepare quarterly refundable advance/deferred revenue schedule, related journal entries, and adjust processes as needed to gather required information.
• Generate and deliver reports as needed.
• Oversee RLF’s credit card and employee reimbursement system, including continuous process improvements, new feature implementation, and successful roll out of new/changing card programs as needed.
• Act as point of contact for all employees, including new hire set up, training, and timely resolution of issues.
• Prepare monthly journal entries for review, recording monthly credit card transactions.
• Monthly, reconcile credit card liability accounts.
• Prepare monthly close journal entries and processes for review. Including but not limited to monthly cash activity, Accounts Receivable adjustments, other revenue, etc.
• Reconcile receivables aging report to general ledger monthly and correct any discrepancies.
• Maintain and reconcile balance sheet schedules including clearing account balances, receivable accounts, etc.
• Continuously evaluate policies, recommend and implement improvements, and document processes.
• Communicate in a clear, concise, and respectful manner, being considerate of the needs of others.
• In the absence of team members, provide back-up coverage where appropriate.
• Assist Finance Department with document organization and audit support.
• Undertake special projects and other tasks as assigned.

Benefits

• We have an alternate Fridays off work schedule (employees work 40 hours one week, 32 hours the next week) and offer a comprehensive benefit package including medical, dental, and vision insurance, 401k plan with a 5% match, and generous paid time off.
• RLF also offers a technology allowance, student loan repayment assistance, the Calm app, mental health benefits and approximately 17 paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees