Senior Accounting Manager

Charlotte Country Day School•Charlotte, NC

1d•Onsite

About The Position

The Senior Accounting Manager is responsible for providing support to the Director of Finance with various accounting functions and in overseeing accounting-related operations. This role requires a range of financial, accounting, and administrative/organizational skill levels, from routine monthly tasks and reconciliations to complex analysis and special projects. The position also serves as a primary Finance Office point of contact for the School’s support groups, the Parents’ Association and Boosters Club, and is responsible for the accuracy and timeliness of their financial accounting records and reporting with oversight provided by the Director of Finance.

Requirements

Bachelor’s degree in accounting or business from an accredited college or university; at least five years of experience in accounting, financial analysis, and budget administration, ideally in a non-profit or independent school setting.
Strong demonstrated skills in non-profit accounting and financial administration.
High degree of computer literacy; strong spreadsheet and financial analysis skills.
Detail orientated, professional attitude, reliable.
Strong ability to analyze and organize financial data and identify and resolve problems efficiently.
Ability to prioritize, multi-task, and work quickly with high accuracy.
Ability to maintain confidentiality and collaborate with diverse groups.
Strong oral and written communication skills and excellent interpersonal skills.

Nice To Haves

Experience with Veracross or other student information systems a plus.

Responsibilities

Ensure accurate and timely financial reports and information.
Establish and maintain internal controls to safeguard the assets of the school and mitigate the risk of fraud in conjunction with the Director of Finance.
Implement and enforce compliance of financial policies and procedures in conjunction with the Director of Finance.
Assist the Director of Finance in management of the General Ledger accounting system, ensuring a timely month end close, and all appropriate general ledger accounts are properly reconciled.
Partner effectively with the Human Resources team by collaborating and problem-solving financial-related issues as they arise and assisting with improvement of processes.
Administer and oversees online banking and various merchant accounts, including partnering with the Information Technology group to ensure PCI Compliance reporting and quarterly scans for credit card processing.
Administer the school wide purchase card program (Works/CorPay) in consultation with the Director of Finance.
Assist the Director of Finance in supervising accounting related operations, providing guidance and training to Finance Office staff as needed.
In consultation with the Director of Finance, prepare and review monthly, quarterly, and annual journal entries according to date-based goals established by the Director of Finance at the beginning of each fiscal year; reconcile related general ledger accounts to facilitate timely month-end close.
Complete timely monthly account reconciliations for the multiple bank accounts (Operating, Restricted, Unexpended Plant/Endowment, Support Groups Petty Cash) and short-term investments.
Investigate and resolve discrepancies promptly, soliciting assistance from appropriate Finance Office staff as needed.
Coordinate with Accounts Payable Manager to research and clear outstanding check lists quarterly.
File and remit unclaimed property annually as required.
Prepare and distribute monthly financial statements, general ledger, and project reports; manage authorized access in Veracross and respond to user inquiries.
Establish new general ledger fund accounts and modify chart of accounts as needed.
Collaborate with HR to ensure payroll, benefits, and accruals are accurately recorded and reconciled.
Maintain confidentiality of sensitive financial data.
Maintain fixed asset module, capitalize acquisitions, record depreciation and disposals.
Prepare fiscal year-end fixed asset reports and post annual entries to the general ledger.
Collaborate with the Advancement team to ensure stock gifts are timely and accurately recorded on the general ledger and support pledge and endowment monthly and quarterly accounting performed by the Director of Finance as needed.
Support accounts payable functions as needed, including resolving positive pay ACH and check exceptions.
As an authorized signature of the bank accounts, this may include weekly review of AP invoices and approval of weekly check run ensuring compliance with internal policies as well as IRS and DOL guidelines.
Serve as a primary point of contact for the School’s Support Groups.
Work closely with the Support Group Treasurers and other volunteers to ensure compliance with established purchasing policies and other internal controls designed to safeguard the assets and integrity of financial records.
Ensure accuracy and timeliness of the Support Groups’ financial accounting records, including the day-to-day maintenance of their financial records and production of timely monthly financial reporting.
Maintain Support Groups’ accounting records, including all cash and credit card receipts and check disbursements.
Input vendor invoices and check requests into the payables system and coordinate with the AP Manager to ensure timely payment.
Review monthly internal charges statements for the Support Groups and monthly Parents Association Allocation Request activity reporting, prepared by the SB/Receipts Manager, and ensure charges billed by the school are approved by the appropriate representatives before funds are transferred between the two entities.
Monitor the Athletics Department requests for reimbursements by the Boosters and ensure approval by appropriate Boosters representative before any funds are transferred between the two entities.
Manage the distribution and use of the Clover Flex devices by the Support Groups.
Assist the Director of Finance in ensuring compliance with all local, state, and federal reporting requirements and filings related to Support Groups.
Assist the Director of Finance in preparing schedules, work papers, and documentation for the annual financial audit and Form 990/990-T preparation.
Prepare semi-annual sales tax refund, monthly NC sales tax payable, and Mecklenburg County prepared food tax filings.
Prepare annual Form 1099s and Form 1096, with AP Manager support.
Ensure compliance with all local, state, and federal reporting requirements and filings.
Cross-trained to serve as backup for Student Billing and cash receipt functions, including annual reenrollment contracts.
Assist with Front Desk Receptionist coverage during breaks/absences as needed.
Performs other tasks/projects assigned by the Director of Finance or Chief Financial Officer.