Senior Accountant - Grants/Contracts & Budget

Bedford Stuyvesant Rest•New York, NY

8h•$85,000 - $95,000

About The Position

The Senior Accountant - Grants/Contacts & Budget Management General Managing Business Admin. & Compliance Officer and is responsible and accountable for processing grants/contracts claims, tracking grant/contact revenues and expenses and ensuring proper and accurate coding of grant/contracts revenues and expenses.

Requirements

Self-directed, solutions-oriented, multi-tasker, with strong communications and organizational skills.
Ability to work under pressure and tight deadlines and adept at managing peak work periods, and changing circumstances.
Tenacious in meeting deadlines and willingness to work late and on weekends, if necessary, to meet claims submission, bank reconciliation, reporting and audit deadline
Ability to work collaboratively across departments/programs and be responsive to internal and external inquiries.
At least 5 years progressive senior level accounting experience in non-profit accounting, general ledger management and contract/grants management/accounting.
Accounting or Finance Degree required.
Extensive experience with computerized accounting software, and MS Office, particularly excel spreadsheets.

Nice To Haves

Experience with governmental programs including DHCR-Weatherization Assistance Program, DYCD, HRA, DWCP and SBS a plus.
Experience in preparing Federal Awards schedules and supporting documentation for A-133 audits desired.

Responsibilities

Works cooperatively with the financial team and departmental/program staff to ensure the sound management of contracts/grants, as well as pass-through grants/contracts projects.
He or She is responsible for the accurate and timely input and posting of financial activities for grant/contracts, as well as pass through grant/contracts projects to the accounting system, the timely reconciliation of assigned bank accounts, the timely completion and submission of claims to funding agencies, the development of grants/contracts budgets, communicating with funding agencies and departmental/program staff, producing, updating, reviewing and maintaining reports for grants/contracts, pass-through grants/contracts projects, including claims, general ledger, trial balance, balance sheet, and income statement, as well as associated excel worksheets.
Prepare and present reports -budget vs actual & variance with projections.
Reviews and approves Grants/Contracts check requests for input to the Accounts Payable system and ensures that check requests are contract compliant including that:
Invoices meet funding agency and the organization's compliance and internal control standards, are in good form, and are fully and properly documented.
Bids/quotes required by funding agencies and BSRC are attached
Consulting contracts are current
Check requests are properly authorized and approved
If required, properly authorized purchase orders are attached
Expenses are properly coded and classified
Funding sources are properly and accurately identified
Expenses are authorized under the funding source budget
Ensures that the payroll information for grants/contracts is accurate and in-line with budgeted allocations.
Ensures that payroll staff receives pertinent payroll allocation information on a timely basis and payroll expenses are properly recorded against the correct fund, department and grant project id.
Reviews the payroll register and makes necessary adjusting entries to ensure that payroll allocations are in-line with grant/contract budgets
Meets with departmental/program managers and payroll staff to quickly resolve payroll issues.
Reviews agency fund transmittal information on a monthly basis to ensure that cash receipts are properly coded and inputted to the correct fund, department and project/grant as well as the correct program year.
Meets with the Cash Receipts Manager and departmental/program managers to resolve any cash receipt issues.
Reviews the cash receipts system to ensure that cash receipts have been accurately recorded and ensures that mis postings and errors are immediately corrected.
Posts cash receipts journals
Prepares monthly contracts/grants claims in accordance with contract requirements and submits claims to funding agency on a timely basis, as required under the funding contract
Interacts with the funding agencies to ensure that claims are accurate and in compliance
Interact with external budget analysis and contract managers to seek guidance and firm up compliance
Attend trainings and workshop or meetings as they relate to your grants and are recommended or required
Assists with the General Ledger Maintenance and Trial Balance Management, as assigned, which may include:
Planning and directing ledger accounting for grants/contracts, and pass-through projects, including timely and accurate general ledger, inter-company, inter-funds, and inter-program accounting and maintenance, as well as accounts payable, accounts receivable, and payroll processing that reflects proper and accurate account classification and treatment of accounting transactions.
Monitoring A/P reports, cash disbursement, cash receipts registers, and A/P suspense accounts, the prompt investigation and correction of questioned items, and the prompt clearance of open items for grants/contacts.
Monthly monitoring of the general ledgers of grants/contracts projects for accuracy of classification, and treatment of accounting transactions, and the prompt corrections of mis postings and misclassifications.
Reviewing journal entries for grants/contracts projects, to ensure they are properly and accurately coded.
Ensuring grants/contracts have balanced trial balance, where appropriate.
Responsible for the monthly, quarterly, and annual review, reconciliation and closing processes, for grants/contracts projects and associated excel worksheets, and meeting established processing, and reconciliation deadlines. This includes reviewing general ledger accounts for reasonableness, investigating unusual transactions, ensuring mis postings are corrected, ensuring that complete transactions are posted in accordance with GAAP, and ensuring that required schedules are completed on a timely basis, in accordance with established contractual and organizational deadlines.
In collaboration with departmental/program managers, is responsible for developing grants/contracts budgets on a timely basis.
Responsible for coordinating with Funding Agencies and submitting grants/contracts budgets for approval on a timely basis.
Responsible for preparing grants/contracts budget amendments and modifications for submission to funding agencies on a timely basis and.
Performs timely and relevant grant/contracts budget variance analysis and investigations and makes recommendations for budgetary controls to Finance Management.
Is the expert on contractual/grant requirements and ensures that departmental/program managers are aware of and operates within the guideline of contractual requirements.
Ensures that the financial activities of grants/contracts are consistent with contractual requirements.
May participate in the development of internal controls, policies and procedures that meet the organization's contractual obligations.
Participates as assigned in the financial audits and grants/contracts audits.
Ensures that grant/contract audit processes are completed on a timely basis, information is provided to the auditors on timely basis, and corrective action plans are developed and implemented on a timely basis.
Communicates with funding agency representatives on accounting matters and provides the funding agency representatives with requested accounting reports and information.
Ensures that grants/contracts operate within the procedural and policy guideline of their contracts and the organization.
Participates in developing, implementing, and maintaining auditing guidelines, timelines, and corrective action plans to ensure compliance with the contractual and governmental obligations of grants/contracts, as well as the organization's audit and internal control objectives.
As assigned, participates in the timely preparation of accurate, complete and reliable, monthly financial statements and accurate trial balances for grant/contracts.
As assigned, prepares timely and accurate schedules, unaudited and audited financial Statements, and notes to the financial statements, as necessary for contracts/grants.
As assigned, provides timely and accurate A-133 information and reports including Federal Awards Schedule, for contracts/grants.
Is crossed-trained on accounts payable, cash disbursements, procurement, accounts receivable, cash receipts, and payroll functions and is able to back up these functions.
Performs other accounting duties, as assigned.
Assists in developing and maintaining consistently structured accounting policies and procedures for assigned contracts/grants.
Participates in the continuous improvement in accounting processes, reviews, analysis, and investigations for contracts/grants, to enhance accuracy and efficiency in meeting established deadlines, providing accurate and reliable financial reports, and maintaining contractual compliance.