Secretary

Charles County Public Schools • Waldorf, MD

387d

About The Position

The Secretary position at Charles County Public Schools is a full-time role focused on maintaining pupil records, assisting with student registration, and providing administrative support to ensure efficient office operations within the school environment. The role requires strong communication skills and the ability to work collaboratively with students, parents, and staff.

Requirements

• High school diploma or GED required.
• Possess positive human relation skills.
• Demonstrated aptitude for successful performance of duties and responsibilities listed.
• Good computer literacy skills (MS Word, Excel, PowerPoint, Internet, etc.).
• Exhibits ability to compile data accurately and concisely.
• Capacity to work with pupils, teachers, parents, administrative personnel, and school visitors in a manner conducive to good working relationships.
• Knowledge of efficient office practices and procedures.
• Ability to react effectively to various simultaneous inquiries and situations.
• Good oral and written communication skills.
• Ability to collaborate with others, follow up and work independently.

Responsibilities

• Prepares and maintains all pupil records and various related reports.
• Checks pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Report.
• Contacts parents concerning attendance policies and procedures.
• Assists with the registration of all new pupils and requests prior school records.
• Withdraws transferring pupils and forwards permanent school records or copies when out of state.
• Maintains up-to-date bus routes and bus numbers for students.
• Prepares ECOTRAN reporting/block/stop/home location information for new students.
• Maintains up-to-date emergency cards and information card file on all students.
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc.
• Answers various inquiries from students, parents, staff, and school visitors.
• Receives, sorts, and forwards mail and messages for staff members.
• Supervises sales and collections of monies from students for fundraisers.
• Performs related duties as assigned by the school principal.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED