Secretary

City Of Vallejo • Vallejo, CA

387d • $53,173 - $64,633

About The Position

The Secretary position at the City of Vallejo involves performing a variety of general secretarial and clerical duties to support a City division. The role includes serving as an independent secretary to the assigned division manager and subordinate supervisors, as well as providing general information and assistance to the public. This recruitment is for two full-time vacancies, with the potential for future openings in various capacities.

Requirements

• Two years of responsible secretarial and clerical experience.
• Equivalent to completion of the twelfth grade.
• Additional specialized secretarial or clerical course work is desirable.

Nice To Haves

• Experience with modern office procedures and methods.
• Familiarity with business letter writing and basic report preparation.

Responsibilities

• Manage and coordinate office support functions; direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy.
• Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; monitor budget as assigned; recommend improvements in work flow, procedures and use of equipment and forms.
• Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receive and route mail.
• Type and proofread a wide variety of reports, letters, memoranda, flyers and statistical charts; type from rough draft, verbal instructions or transcribing machine recordings; compose correspondence related to assigned responsibilities.
• Compile data for special projects; collect and assemble data and background materials for a variety of reports; assist in a variety of department operations; perform special projects and assignments as requested.
• Maintain calendars of department and division activities, meetings and various events; coordinate activities with other City departments, divisions, the public and outside agencies.
• Perform general clerical work including filing, scheduling appointments and meetings, and processing payroll, accounts payable and reimbursement requests.
• Organize and maintain filing systems; maintain records related to specific area of assignment.
• Verify and review materials for completeness and conformance with established regulations and procedures.
• Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disc storage and filing.
• Order and maintain office supplies.

Benefits

• Health insurance coverage
• Paid holidays
• Flexible scheduling
• Professional development opportunities

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: No Education Listed
• Number of Employees: 10,001+ employees