SECRETARY

City of New York • New York, NY

405d • $45,040 - $70,704

About The Position

The Secretary position at the NYC Housing Authority involves providing administrative support within the Manhattan Property Management department. The role focuses on creating and maintaining reports, coordinating repair work, and assisting with various administrative tasks to ensure efficient operations. The Secretary will work closely with property development staff and residents to facilitate timely repairs and organize meetings, contributing to the overall management of housing services in Manhattan.

Requirements

• A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization.
• Typing skills requirement: ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted.

Nice To Haves

• Knowledge of Maximo, Excel and Word.
• Selected candidate must be very organized.

Responsibilities

• Create, track and maintain comprehensive reports; analyze and prepare reports for Operations' employees; perform data research.
• Work in collaboration with the Property Development Staff in the delivery of services citywide; prepare statistical and descriptive reports, correspondence and administrative reports.
• Coordinate with residents to schedule all required repair work and follow up as needed.
• Assist with requesting and responding with prescribed guidelines; coordinate the completion of repairs and ensure the completed work orders to the development for close out.
• Assist with the scheduling of multiple trade work sequentially to make all work order dates in close date range of each other to ensure timely completion of entire repair.
• Organize and plan meetings to include: prepare meeting agendas and scheduling.
• Create and maintain office files.
• Work with all levels of Authority personnel to resolve issues related assigned Neighborhood Administrator portfolio.
• Perform related duties.
• May require going in the field to assist the Neighborhood Administrator on special assignments.

Benefits

• Public Service Loan Forgiveness eligibility for federal loan forgiveness programs and state repayment assistance programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED