Secretary to the Director of Special Education & Pupil Services

Alamo Heights Independent School District (TX) • San Antonio, TX

369d • $21

About The Position

The Secretary to the Director of Special Education & Pupil Services is responsible for organizing and managing the routine work activities of an administrative department office. This role provides essential clerical services to the Director and other staff members, ensuring smooth operations within the department.

Requirements

• High school diploma or GED
• Three years secretarial experience, preferably in a public education environment
• Proficient skills in keyboarding, word processing, and file maintenance
• Effective communication and interpersonal skills
• Basic math skills
• Ability to use personal computer and software to develop spreadsheets and databases and do word processing.

Responsibilities

• Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.
• Compile pertinent data as needed when preparing various state and local reports.
• Maintain physical and computerized departmental files.
• Maintain student records as needed.
• Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
• Assist with the preparation of purchase orders and payment authorizations.
• Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.
• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Other duties as assigned.

Benefits

• Starting at $21.59 per hour
• 235 days of work per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED