Secretary to the Director of Career & Technical Education and Career Readiness

Dickinson Independent School District•Dickinson, TX

17h

About The Position

Ensure the efficient operation of the CTE Department Provide clerical services to the CTE Department Act as the receptionist at the CTE building

Requirements

High School Diploma or GED
Proficient in the use of personal computers and software to develop spreadsheets, databases, and word processing (Microsoft Office Products)
Proficient word processing and file maintenance skills
Proficient in the use of Skyward
Proficient in the use of Finance Plus Budget System
Effective organizational, communication, and interpersonal skills
Knowledge of accounting principles
Ability to create and maintain the CTE website
Ability to work with community members, parents, teachers

Responsibilities

Prepare written correspondence, forms, schedules, or reports using a personal computer
Prepare instructional materials, meeting agendas, and campus communication
Monitor and process personal time records, including leave requests and reports
Compile information and submit to the central office according to established deadlines
Maintain department calendar of events
Schedule meetings, appointments and maintain a calendar for directors
Assist students, teachers, and parents
Receive incoming calls, take reliable messages, and route them to appropriate staff
Maintain physical and computerized files, including mailing lists, student records, visitor logs, and office communication
Update handbooks, policy manuals, and other documents
Perform routine bookkeeping tasks, including simple arithmetic operations to maintain department budget records
Prepare and process purchase orders
Receive, store, and issue supplies and equipment
Prepare and make cash deposits for activity account(s)
Responsible for maintenance of activity checkbook(s) and ledger(s)
Assist with the coordination of faculty meetings, campus activities, district events
Assist with tracking student certifications data and add this data to the student information system
Assist with ensuring required vendors are on the approved vendor list; solicit vendors to complete bid packet
Assist with budget preparation for the department
Sort, distribute, or deliver mail and other documents
Maintain confidentiality
Promote positive public relations by creating/maintaining effective relationships with students, staff, parents and community members
Attend department training
Pay invoices
Order supplies, furniture, etc.
Create/process required paperwork for department consultants
Create/process travel for students
Create/process repair requests for equipment
Create/process truck rentals
Create/process teacher/director travel
Create/process purchase orders, request for payments, and requisition purchase orders
Follow up on packing slips/invoices for payment with teachers/directors
Call Vendors when there are invoice issues with backorders/missing invoices/packing slips
Ensure PSA/Vendor Packets are on file before teachers are given Purchase Orders
Assist with other duties as assigned