Secretary to District Finance Officer

Wake County Public Schools•Cary, NC

48d•Onsite

About The Position

Provides comprehensive administrative and operational support to the District Finance Officer. Responsibilities include scheduling meetings; processing bank deposits; supporting budget reconciliation; preparing written correspondence; and assisting with contract administration and reporting. Provides customer service to visitors, routes telephone calls, and responds to inquiries and requests. Interacts regularly with central services staff, school-based personnel, and members of the public in support of district operations.

Requirements

Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps
Knowledge of bookkeeping/accounting procedures and budget principals
Effective time management and organizational skills
Excellent critical thinking and problem-solving skills
Excellent customer service skills with the ability to calmly route concerns to appropriate staff
Ability to be discrete and maintain confidentiality
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to pay strong attention to detail and a fundamental concern for the accuracy of information
Ability to work independently without close supervision
Ability to coordinate and complete multiple tasks simultaneously with deadlines
Ability to establish and maintain effective working relationships with school system staff, parents, external agencies, and the public.
Associate degree or equivalent college, business, or technical school training
Experience in secretarial or administrative related field
An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

Nice To Haves

Knowledge of WCPSS’s financial systems and process
Experience using Oracle business applications
Excellent public relations

Responsibilities

Provides comprehensive administrative and operational support to the District Finance Officer.
Handles confidential information, messages, documents, and processes.
Prepares and sends Finance communications.
Responsible for bank deposits – daily or as needed.
Processes payroll within the Finance Department.
Runs monthly budget reports and tracks and reconciles budget ledger.
Manages purchase orders and prepares invoice payments.
Purchases office supplies, equipment, and miscellaneous items.
Generates and proofreads correspondences, reports, and other documents.
Facilitates travel arrangements and conference registrations for the Finance Officer, as requested.
Assists central services and school staff by providing answers to varied questions and/or directing them to appropriate personnel.
Performs other related duties, as assigned.