Secretary, Sleep Center

Kent Hospital•Warwick, RI

About The Position

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities Book appointments, accurately transcribes physician dictation and sleep studies. Maintains files/logs of patients and reports. Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patients evaluation, management, testing and treatment. Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. Send sleep lab patients an information packet prior to scheduled sleep study. Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement : External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement : Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement : Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Requirements

Vocational/Technical training and a minimum of six months job-related experience or equivalent.

Responsibilities

Book appointments, accurately transcribes physician dictation and sleep studies.
Maintains files/logs of patients and reports.
Fax or courier any reports not sent electronically.
Retrieves previous tests and results for physician reference.
Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patients evaluation, management, testing and treatment.
Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations.
Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients.
Notifies all physician offices to begin preauthorization process for all sleep study patients.
Greet/Receives visitors, answers phone and conveys messages promptly and courteously.
Checks patients in to clinic as they arrive and completes registration in EMR.
Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed.
Send sleep lab patients an information packet prior to scheduled sleep study.
Maintains office equipment and orders supplies as necessary to perform job.
Provides monthly statistics for the Accounting department.
Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested.
Performs all other related duties as assigned.