Secretary, School of Education - Erie PA

Gannon University • Erie, PA

423d

About The Position

The Secretary for the School of Education at Gannon University plays a crucial role in providing administrative, clerical, and operational support to ensure the efficient application of departmental policies and procedures. This position requires a proactive approach to problem-solving, multitasking abilities, and a commitment to supporting the University's mission and values.

Requirements

• High school diploma or GED, with coursework in office management and administrative practices.
• Minimum of 2 years of administrative or secretarial experience, with 5 years in higher education preferred.
• Familiarity with Pennsylvania Department of Education standards and program review processes is essential.
• Proficiency in Microsoft Office 365, Teams, and related office technology is required.
• Strong verbal, written, and interpersonal communication skills.
• Advanced proofreading, editing, and document formatting abilities.
• Skilled in managing complex scheduling and organizational tasks with attention to detail.
• Ability to multitask and adapt to shifting priorities while following through on tasks independently.
• Proficient in data entry and able to perform basic mathematical calculations.

Nice To Haves

• Associate degree or relevant certification in office administration preferred.

Responsibilities

• Prepares and edits letters, reports, and official documents using Microsoft Office 365 tools; transcribes, proofreads, and formats content for clarity and professionalism.
• Drafts routine correspondence and composes original emails for various stakeholders.
• Manages incoming and outgoing communications, prioritizing and distributing them to appropriate personnel.
• Collects and analyzes data to prepare statistical, business, and research reports; compiles and finalizes reports for supervisor's review.
• Maintains digital and physical departmental records; organizes financial transactions and office supply inventories.
• Schedules and manages appointments, meetings, and travel arrangements for department personnel.
• Assists in planning and executing departmental events, including coordinating registrations and securing venues.
• Welcomes visitors and provides information or guidance on inquiries; serves as the first point of contact for the School of Education.
• Utilizes office technologies for communication, organization, and task management.
• Stays updated on Pennsylvania Department of Education requirements and supports program review processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED