Secretary/Receptionist

Archdiocese of St. Louis • Richmond Heights, MO

87d

About The Position

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis. The position involves greeting visitors, new parishioners, business representatives, and referring them to the proper person or association. It includes performing general receptionist and secretarial functions such as receiving and transferring telephone calls, taking messages, sorting and distributing mail, and general clerical work. Duties may include scheduling appointments, recording sacramental records, routing mail, typing or processing letters, reports, memos, programming the telephone system, scheduling facilities, handling bulk mailings, photocopying, and other clerical services as needed. The position requires some office, reception, and word processing experience.

Requirements

• Must be computer literate and have experience using copiers, fax machines, and other office equipment.
• Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required.
• May need to know bookkeeping software or other business software.
• Must have proficient typing skills.
• Must have three to five years’ experience working in a general office environment.

Responsibilities

• Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations.
• Provides receptionist services for the parish office including the recording of clear and accurate messages, handling routine questions about policies, events, etc., and greeting visitors.
• Maintains sacramental records for the parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.).
• Ensures liturgical related activities are completed before the weekend/holiday: collection bags, announcements, petitions; orders liturgical supplies such as wine, host, and missals, as needed.
• Organizes special collections and seasonal flower/plant orders; communicates with the Liturgy Committee as needed.
• Maintains security of property including records, files, and keys.

What This Job Offers

• Number of Employees: 1,001-5,000 employees