Secretary- Physical Plant

About the position

The overall purpose of this job is to assist with the operation of the Physical Plant and provide clerical services to the Director of the Physical Plant and other duties as assigned for the efficient operation of the Physical Plant.

Responsibilities

• Process, review, and verify invoices and route to accounts payable.
• Develop purchase requisitions and process check requests for all items purchased by the Physical Plant to repair or replace equipment, materials, and supplies for use in building and grounds maintenance as well as for in-house construction activities.
• Assist in preparing budget amendments for departmental expenditures and allocations.
• Order custodial, grounds, and maintenance supplies.
• Oversee transportation needs and request.
• Obtain, gather, and organize pertinent data as needed and put in into a usable form for special reports.
• Provides clerical support for Physical Plant including place, answer, screen and directs telephone calls and takes messages when required.
• Monitor all accounts to ensure sufficient funding availability.

Requirements

• Associate degree
• 3 years of administrative professional experience

Nice-to-haves

• Experience in Higher Ed