SECRETARY (OFFICE AUTOMATION)

Department of the Air Force • Lackland Air Force Base, TX

353d • $40,924 - $53,197

About The Position

The primary purpose of this position is to serve as the principal office assistant performing various clerical and administrative duties in support of the organization, performing office automation duties such as word processing in support of the clerical and administrative work.

Requirements

• Must complete initial online questionnaire and additional assessment(s)
• U.S. Citizenship is required
• Males must be registered for Selective Service
• The incumbent must have the ability to type a minimum of 40 WPM
• Must be able and willing to submit to a background investigation to verify suitability for employment
• Specialized experience: At least one (1) year of specialized experience at the next lower grade GS-04, or equivalent in other pay systems.
• Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university.

Nice To Haves

• Knowledge of extensive rules, procedures, operations, functions, and commitments applied to secretarial and clerical assignments
• Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports
• Knowledge of word processing automation software functions to support office operations
• Skill in typing; a qualified typist is required
• Ability to communicate effectively, both orally and in writing

Responsibilities

• Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents.

Benefits

• Comprehensive benefits package as a federal employee
• Access to a range of benefits designed to make your federal career rewarding

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: National Security and International Affairs
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees