Secretary (OA)

United States Department of Veterans Affairs • Chelsea, ME

401d • $44,117 - $57,354 • Onsite

About The Position

The Secretary position at the VA Maine Healthcare System provides essential administrative and project support to the Surgical Service team, including the Chief of Surgery and other key personnel. This full-time role involves a variety of tasks aimed at ensuring efficient operations within the surgical department, including managing correspondence, patient advocacy, and organizing meetings.

Requirements

• Must be a U.S. Citizen to apply for this job.
• Must be able to type 40 words per minute.
• At least one year of specialized experience equivalent to GS-5 level in the federal service.

Nice To Haves

• Experience in a healthcare setting.
• Familiarity with electronic Human Resources systems.
• Proficiency in Microsoft Office Suite, including PowerPoint and Excel.

Responsibilities

• Prepares and edits letters and reports, reviewing correspondence for accuracy and completeness.
• Serves as a patient advocate, addressing concerns and assisting in resolutions.
• Prepares meeting agendas, distributes notices, and arranges audiovisuals.
• Attends meetings, takes accurate minutes, and follows up on action items.
• Provides administrative support to the VA Maine Healthcare Surgical Workgroup.
• Serves as timekeeper for multidisciplinary and administrative staff.
• Maintains current files of provider privileges and manages supply purchases.
• Reconciles purchase transactions and negotiates amendments to purchase orders.
• Sorts and distributes mail, organizes official files, and updates policies and procedures.
• Arranges travel and completes necessary forms for authorization and funding.

Benefits

• Comprehensive benefits package as a federal employee.
• Access to annual leave based on years of service.
• Participation in seasonal influenza vaccination program.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Administration of Human Resource Programs
• Education Level: No Education Listed