SECRETARY, LEVEL 3 (256) STRUCTURAL DEPARTMENT

Albuquerque Public Schools•Albuquerque, NM

34d•$15 - $16

About The Position

Support office operations through a diverse range of administrative and financial tasks such as, tracking financial transactions, monitoring payroll, and preparing detailed documents. This position also involves serving as a key point of contact for information dissemination, coordinating travel arrangements and meetings, provide coverage and training for other clerical positions, and preparing and distributing reports and correspondence. This position must uphold professional standards and confidentiality, adheres to regulations and district policies, and actively participates in the implementation of Albuquerque Public Schools' mission and values.

Requirements

Requires a High School Diploma or GED.
ability to accurately keyboard 50 WPM minimum.

Nice To Haves

three to four years of secretarial/clerical experience
business School Training
excellent interpersonal skills
word processing skills
knowledge of operation and capabilities of PC and associated software (Excel, PowerPoint, Word, etc),
exercises initiative and judgment in making decisions affecting work procedures
excellent Telecommunication Skills
excellent Problem Solving Skills
works independently - with little or no supervision
self motivator - ability to effectively and independently handle a number of tasks/projects at one time
Working knowledge of Lawson Financial System and of Student Information System preferred
skill in responding to special request
extensive knowledge of modern office practices and procedures
effective communication skills, both verbal and written
flexibility, organization, decision-making and problem solving skills
interpersonal skills with diverse populations in-person and on the telephone
proficient with word processing, database, spreadsheet and/or other software as required by supervisor
ability to meet deadlines and work on multiple projects
computer, business English and basic mathematics skills

Responsibilities

updates Computer Database
maintains accounting on APS Purchase Cards
works with a high of volume of accounts (both Activity and Operational)
accounts for actual money at work sites
places orders and tracks them on the Financial System
monitors Payroll
composes and creates intricate documents as needed
serves as a point of contact for information dissemination
completes/prepares for special projects/detailed work in a timely manner
participates in development, implementation and maintenance of databases
analyzes information
makes travel arrangements
prepares and distributes reports, correspondence and other documents
provides substitute coverage for any secretarial/clerical position within the "B" Salary Schedule
provides training for other secretarial/clerical positions within the "B' Salary Schedule
maintains and updates files and records
schedules and arranges for meetings
maintains a complex filing system
schedules and maintains calendars
works with diverse populations
monitors supplies/materials and equipment for office and receives and orders materials
monitors annual equipment inventory.