Secretary III - Health Services

Mesa USD 4 • Mesa, AZ

1d • $21 • Onsite

About The Position

Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years. Employment Type: Full-time (40 hours per week) Base Hourly: $20.76 Class/Calendar: B22, 12 months Benefits: Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance Performance Pay: Available annually New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position Job Summary: Secretary III is assigned to a department whose services are coordinated with sites, other departments or outside agencies and whose services affect large numbers of people on a long-term and continuing basis to provide administration clerical support to assigned personnel by assisting with department/program functions; to communicate information to district personnel, general public and outside agencies; to ensure compliance with financial, legal and administrative requirements.

Requirements

• High School Diploma or equivalent
• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to work well with diverse groups of people; good verbal and written communication skills
• Ability to organize, prioritize and meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

Nice To Haves

• Previous related work experience

Responsibilities

• Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting assigned personnel
• Respond to inquiries (i.e. district personnel, parents, students, general public, outside agencies, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Assist in the coordination of a variety of activities to administer department/program services in compliance with established guidelines
• Compile data from a variety of sources (i.e. timesheets, requisitions, mileage forms, enrollment, applications, invoices) and prepare reports ensuring accuracy and complying with financial, legal and/or administrative requirements
• Compose documents and/or written materials (i.e. correspondence, minutes, newsletters, memos, etc) to communicate and convey department/program information
• Process and/or prepare documents and materials (i.e. PARFs. requisitions, purchase orders, work orders, timesheets, invoices, grants, etc) to disseminate information in compliance with department/program, district, state and/or federal regulations
• Schedule and coordinate activities (i.e. appointments, meetings, facility usage, etc) for assigned personnel
• Establish and maintain department/program files and records providing up-to-date reference and audit trail
• Maintain and order supplies and/or materials ensuring availability
• Monitor budget expenditures complying with district guidelines
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Benefits

• Vacation
• sick leave
• holidays
• retirement matched through the Arizona State Retirement System
• health, and life insurance
• Performance Pay: Available annually
• New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
• New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees