Secretary III - Alberhill Elementary School

Lake Elsinore Unified School District • Riverside, CA

418d

About The Position

The Secretary III position at Alberhill Elementary School is designed to assist the principal and other school administrators in managing the school site by performing a variety of complex secretarial and administrative support functions. This role involves coordinating the work of others and ensuring efficient office operations while maintaining confidentiality and accuracy in all tasks.

Requirements

• Four (4) years prior job-related experience with increasing responsibility, preferably in a school district.
• Typing/keyboarding accurately at a rate of 40 words per minute; use of shorthand and/or dictaphone; operate standard office equipment including basic computer applications.
• Knowledge of rules and regulations related to assigned school, basic budgeting, financial and statistical record keeping, and methods used in preparing statistical reports.
• Ability to sit for prolonged periods, work independently, understand and carry out oral and written instructions, and interact with persons of different age groups and cultural backgrounds.
• High School diploma or equivalent, supplemented by courses in office practices and computer programs.
• Criminal Justice Fingerprint Clearance, negative pre-employment drug screen test, and negative TB test results.

Responsibilities

• Acts as secretary to assigned school site principal and other school administrators, performing a wide variety of complex and responsible clerical and secretarial duties.
• Independently composes correspondence on a wide range of subjects, requiring knowledge of procedures and policies of the school or department.
• Types and maintains a heavy volume of complex and confidential reports.
• Compiles reports, handbooks, and special projects from a variety of sources.
• Compiles and maintains records and files.
• Researches and analyzes information for inclusion in reports.
• May take and transcribe dictation or use dictation equipment for a wide variety of subjects, including confidential information.
• Coordinates work of other staff members to ensure that records are complete and accurate; assists in the evaluation of office staff.
• Operates a variety of office equipment, including a computer, calculator, and copier.
• Acts as receptionist for assigned principal; screening visitors and phone calls.
• Maintains confidential files and appointment schedule for assigned principal; setting up and arranging meetings and other functions.
• Acts as a resource person to teachers, students, parents, and the general public regarding information on policies, procedures, and activities of the school.
• Collects necessary information and maintains logs and records related to school enrollment and attendance.
• May function as school registrar; maintains student's permanent records and transcripts, registers and schedules students for classes, records and reports grades.
• Orders materials, supplies, and equipment; maintains records of purchase orders, invoices, and expenses.
• Maintains and prepares records and reports related to attendance and payroll for school employees.
• Maintains, monitors, and records expenditures; reconciles ledger printouts and posts expenditures to budget sheets.
• Assists principal with gathering/calculating budget requests and preparing reports.
• Attends faculty meetings; taking notes and preparing minutes.
• Guides and instructs other office employees in their work; oversees the work of student aides.
• Distributes materials and information to teachers, students, and other staff members and ensures timely responses.
• Maintains and prepares attendance reports and payroll for permanent and temporary employees.
• Provides services to sick/injured students.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED