Secretary III - Administrative Assistant(On-Site)

Red Pulley, Inc.•Norco, CA

5d•Onsite

About The Position

Red Pulley has an immediate opening for a Secretary III / Administrative Assistant to support the Naval Surface Warfare Center (NSWC) Corona Division. NSWC Corona serves as the Navy’s premier independent assessment organization, responsible for evaluating the warfighting readiness of ships and aircraft across their entire lifecycle. In this role, the Secretary III serves as a critical administrative resource, ensuring the smooth operation of office functions, managing correspondence, coordinating travel, and maintaining records. This support enables technical and mission personnel to remain focused on delivering operational outcomes. This position is based within a secure government facility and involves close collaboration with both military and civilian Navy personnel. The role plays a key part in the daily operations of laboratories that directly support Fleet readiness. Candidates who demonstrate strong attention to detail, reliability, and a commitment to accuracy will be well-suited for this position. This role is subject to applicable government-mandated wage determinations and benefit requirements based on location.

Requirements

High School Diploma or GED equivalent required
Minimum one (1) year of general office or administrative support experience
Must hold or be eligible to obtain a SECRET security clearance. Active SECRET clearance at time of hire strongly preferred. Clearance must be maintained throughout the period of performance
Minimum Tier 1 (T1) or equivalent background investigation required for access to CUI or areas critical to command operations
Must be available for on-site work Monday through Friday, 0800–1600 local time. Remote work is not authorized.
U.S. Citizenship required (security clearance eligibility)

Nice To Haves

Two (2) or more years of administrative support experience in a DoD or federal government environment
Experience with Navy ERP, Defense Travel System (DTS), or ServiceNow in a government setting
Experience supporting senior military or civilian leadership, technical laboratory staff, or program offices
Proficiency in Microsoft Office Suite : Word, Excel, Outlook, and PowerPoint
Familiarity with DON correspondence standards and DON Records Management requirements
Active SECRET clearance in good standing

Responsibilities

Perform office operations including operating equipment, filing, word processing, sorting and distributing mail, and reception duties
Screen telephone calls, incoming correspondence, and visitors; exercise judgment in routing to appropriate staff
Provide uninterrupted telephone coverage Monday through Friday, 0800–1600 local time
Update telephone directories and coordinate base office relocations via ServiceNow
Make complete arrangements for meetings, conferences, and events at the command level
Ensure agendas, security clearances, briefing materials, and visual aids are prepared and in place prior to each event
Prepare meeting minutes, track action items, and distribute materials following video teleconferences and in-person meetings
Review, format, and edit official documents to ensure clarity, accuracy, and compliance with standards
Collect information from files and staff to respond to routine inquiries; refer non-routine requests to appropriate personnel
Prepare supporting documents and track action items related to communications and meetings
Perform data entry and validation of employee timekeeping records in designated systems
Ensure accuracy and compliance with organizational policies and procedures
Prepare and coordinate travel orders for employees utilizing the DefenseTravel System (DTS)
Coordinate and transmit security clearance verification and supporting documentation through the Defense Information System for Security (DISS)
Enter and track shipping and logistics data in appropriate systems
Ensure proper packaging and handling of materials in accordance with guidelines
Assist with preparation and submission of supply requests
Maintain recurring internal reports including time and leave records, equipment listings, correspondence controls, and training plans
Organize and manage records in accordance with established policies and procedures
Support documentation and reporting of incidents or non-routine events
Support building representative duties including facility maintenance trouble calls via ServiceNow
Assist with safety building representative and fire warden duties for assigned buildings
Provide data entry and support for reports, dashboards, and performance metrics
Assist in preparing recurring deliverables, including status, financial, and personnel reports