Secretary II - Pittsburgh

TekPro Support Services • Pittsburgh, PA

9d

About The Position

TekPro Support Services, LLC (TSS) is a Government Consulting and Contracting firm supporting federal agencies and military installations throughout the world. We are currently seeking an Administrative Assistant to support our new mission in Pittsburgh, PA supporting the Department of Homeland Security. FPS is the security and law enforcement component of the Department of Homeland Security which is responsible for protecting federally owned or leased facilities. The FPS mission is to provide a safe environment in which Federal agencies conduct their business without fear of violence, crime, or disorder. What You'll Do: The position independently performs a wide range of administrative and clerical support functions, resolving routine issues and serving as a liaison to answer non-technical questions while reviewing and distributing incoming and outgoing mail and correspondence, screening telephone calls and visitors, and coordinating inquiries with appropriate staff. The duties include, but are not limited to the following: Assembling forms, labeling folders, organizing and maintaining office files, records, manuals, and handbooks; attending meetings, preparing minutes, and following up on action items. Maintaining automated program-specific systems to track milestones, workloads, progress reports, funding accomplishments, and compliance strategies completing special research requests.Collecting, analyzing, and consolidating program information into standard reporting formats; conducting complex data queries and automated system searches; contacting stakeholders for additional information; performing copy reproduction services; and preparing correspondence such as memos and performance reports.Serves as records and office supply custodian by maintaining inventory records, preparing bi-annual inventory reports, ensuring accountability of recordkeeping systems, validating missing reports, shipping and archiving documentation, and monitoring and ordering office supplies. Coordinates Federal employee travel and serves as the Payroll Point of Contact, including auditing timecards, entering and verifying payroll data, notifying staff for approvals, providing payroll reports, completing quarterly audits, maintaining payroll records, serving as backup for timekeepers, and resolving payroll system issues.Serves as Special Reports Coordinator, GSA Fleet Point of Contact, and Point of Contact for district alarm accounts; maintaining databases; consolidating and submitting reports; tracking milestones and briefing leadership; and supporting FPS programs.Additional duties include assisting with the Protective Security Officer (PSO) program by monitoring training and certifications, maintaining related databases and files, preparing requests for services through the financial management system, maintaining contract guard post exhibits, tracking contract expiration dates, assisting the COR with contract changes, PSO hour tallies, contractor issue tracking, and contract closeouts, developing cost estimates for guard services, preparing funding documents, and tracking fund availability using a declining balance method. What You Bring: Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.Accurate spelling, typing and attention to detail are necessary.Must have ability to compile and organize reports.Contractor shall use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). What We Offer: TSS offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement

Requirements

• Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite
• Accurate spelling, typing and attention to detail are necessary
• Must have ability to compile and organize reports

Responsibilities

• Assembling forms, labeling folders, organizing and maintaining office files, records, manuals, and handbooks
• Attending meetings, preparing minutes, and following up on action items
• Maintaining automated program-specific systems to track milestones, workloads, progress reports, funding accomplishments, and compliance strategies completing special research requests
• Collecting, analyzing, and consolidating program information into standard reporting formats
• Conducting complex data queries and automated system searches
• Contacting stakeholders for additional information
• Performing copy reproduction services
• Preparing correspondence such as memos and performance reports
• Serving as records and office supply custodian by maintaining inventory records, preparing bi-annual inventory reports, ensuring accountability of recordkeeping systems, validating missing reports, shipping and archiving documentation, and monitoring and ordering office supplies
• Coordinating Federal employee travel
• Serving as the Payroll Point of Contact, including auditing timecards, entering and verifying payroll data, notifying staff for approvals, providing payroll reports, completing quarterly audits, maintaining payroll records, serving as backup for timekeepers, and resolving payroll system issues
• Serving as Special Reports Coordinator, GSA Fleet Point of Contact, and Point of Contact for district alarm accounts; maintaining databases; consolidating and submitting reports; tracking milestones and briefing leadership; and supporting FPS programs
• Assisting with the Protective Security Officer (PSO) program by monitoring training and certifications, maintaining related databases and files, preparing requests for services through the financial management system, maintaining contract guard post exhibits, tracking contract expiration dates, assisting the COR with contract changes, PSO hour tallies, contractor issue tracking, and contract closeouts, developing cost estimates for guard services, preparing funding documents, and tracking fund availability using a declining balance method

Benefits

• paid holidays
• paid time off including sick and vacation leave
• medical, dental and vision insurance
• flexible spending accounts
• short and long term disability
• company paid life insurance
• 401(k) with a company match and discretionary profit sharing
• tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed