Secretary II - Evergreen

Iowa State University • Ames, IA

364d

About The Position

Are you ready to join a team at Iowa State University as a Secretary II with the Department of Residence? You'll be actively engaged in various tasks throughout the day, including managing mail, collaborating with different departments, and overseeing student workers. If you thrive in a fast-paced environment, can creatively solve problems, and appreciate being active and on the move, this could be the perfect role for you! Along with a knack for people and customer service, this position requires knowledge of office routines and computer software, and the ability to communicate effectively while providing information, policies, and procedures. If you're seeking a dynamic and hands-on position with less time spent behind a desk, don't miss this chance to be a part of a dynamic and collaborative team and take your career to the next level. Apply now and join us in making a difference!

Requirements

• Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment and includes the use of word processing.

Nice To Haves

• Experience coordinating multiple projects and/or priorities
• Experience training and supervising staff or student workers
• Experience attending to various concerns and facilitating projects in areas such as community living, property management, hotel front desk management, medical office administration, or similar position
• Experience handling the administrative oversight for a department or related work unit

Responsibilities

• Reviews inquiries, provides information, and otherwise represents assigned and related work areas referring inquiries to appropriate persons as required.
• Initiates and processes standard forms and documents such as personnel action forms, purchase orders, vouchers, and invoices.
• Maintains and updates records on personnel, budgetary and purchasing transactions, and verifies and reconciles departmental statements.
• Tracks and monitors expenditures, notifying management of status and/or concerns.
• Composes correspondence in response to routine inquiries within established guidelines.
• Assigns, coordinates, and reviews the work of other secretarial/clerical personnel for conformance to established guidelines.
• Integrates information and may run routine queries to generate or produce reports.
• Organizes activities and/or events for department such as scheduling room, ordering food, sending invitations, preparing agenda, etc. according to predetermined guidelines or standards.

Benefits

• Comprehensive health and work-life benefits, including medical and dental
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• WorkFlex options for some positions

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: No Education Listed