Secretary I (Department)-Expanded Learning Program Pos#30020243

Santee School District•Santee, CA

12h•Onsite

About The Position

Under the direction of an assigned supervisor, perform a variety of secretarial and clerical duties in support of an assigned program or function; organize and coordinate office activities and communications. DISTIGUISHING CHARACTERISTICS Secretary I is the experienced-level classification in the secretarial job family. Incumbents provide secretarial support to the administrator of a specialized program or function. Secretary II-Department is the advanced level class in the series. Incumbents perform secretarial duties for the director of District-wide, multi-function programs

Requirements

Knowledge of: Modern office practices, procedures and equipment.
Knowledge of: Correct English usage, spelling, grammar and punctuation.
Knowledge of: Financial and statistical recordkeeping techniques.
Knowledge of: Oral and written communication skills.
Knowledge of: Operation of office machines including microcomputer, peripheral equipment and software.
Knowledge of: Interpersonal skills including tact, courtesy and patience.
Knowledge of: Telephone etiquette and receptionist techniques.
Ability to: Perform responsible secretarial duties for the administrator of an assigned program or function.
Ability to: Organize and coordinate office activities and communications.
Ability to: Interpret, apply and explain rules, regulations, policies, and procedures related to the assignment.
Ability to: Prepare, type, edit and proofread reports, forms and other materials.
Ability to: Compose routine correspondence independently.
Ability to: Communicate effectively both orally and in writing.
Ability to: Operate office machines including computer equipment.
Ability to: Understand and carry out oral and written instructions.
Ability to: Establish and maintain cooperative and effective working relationships with others.
Ability to: Type at a corrected speed of 45 words per minute.
Ability to: Prepare and maintain statistical and financial departmental records and files
Training and Experience: Any combination equivalent to graduation from high school and two years of increasingly responsible clerical or secretarial experience.
ATTACHMENTS: MUST UPLOAD REQUIRED TYPING CERTIFICATION AND/OR LICENSES FOR APPLICATION TO BE CONSIDERED COMPLETE.

Responsibilities

Perform a variety of responsible secretarial and clerical duties in support of an assigned program or function.
Prepare, format, type, edit and proofread materials such as reports, correspondence, memoranda, requisitions and bulletins.
Compile information from various sources and inclusion in departmental records and reports.
Review documents for accuracy, completeness and conformance to established procedures.
Assemble, organize, tabulate and record statistical data.
Perform receptionist duties, greeting parents, faculty, administrators and the general public.
Screen visitors and telephone calls.
Respond to inquiries and provide information concerning policies, procedures, standards, rules and regulations related to assigned program or function.
Develop and maintain filing systems and records including materials of a confidential nature.
Monitor and maintain assigned budgets and accounts and other financial records.
Compose correspondence and prepare reports independently or from oral instructions.
Operate a variety of office machines including typewriter, copiers, calculator, microcomputer and peripheral equipment.
Coordinate calendar for assigned administrator, scheduling appointments, meetings and travel arrangements as required.
Order and store office supplies and equipment for assigned program.
Perform related duties as assigned.