Secretary I School 11 M

St. Mary's County Public Schools•Mechanicsville, MD

7d•Onsite

About The Position

This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work. The work is performed under the general supervision of the site administrator or administrator’s designee.

Requirements

High School Diploma or GED
Forty-eight (48) semester college credits OR two (2) years of general office, clerical, or secretarial experience
Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)
Ability to professionally relate to and collaborate with co-workers, students, and community members
Ability to understand and maintain confidentiality
Ability to use technology effectively to complete tasks
Ability to report to work daily and on time
Ability to organize, supervise, coordinate, and establish priorities of tasks to be completed
Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
Ability to communicate courteously and tactfully with staff, students, parents, and the community in a timely manner
Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

Responsibilities

Answers telephone and various inquiries from students, parents, staff, and the community
Greets visitors and directs them to proper location
Prepares and maintains pupil records and various related reports
Reviews sensitive records and files and creates reports from such
Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files
Assists in the preparation of county, federal, and state reports
Maintains supplies/forms and submits requests for replenishment
Receives, sorts, and forwards correspondence, and telephone calls, and messages for staff members
Verifies pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Reports and contacts parents concerning attendance policies and procedures
Registers new pupils and requests prior school records, withdraws transferring pupils, and forwards permanent school records
Communicates with other schools and departments
Schedules appointments and arranges conferences
Provides direction to student office aides/volunteers
Maintains up-to-date bus routes and bus numbers for students
Performs other related and non-related job duties as assigned