Secretary - Honors College and the School of Media & Communication

Bowling Green State University • Bowling Green, OH

448d • $32,552 - $35,568

About The Position

The Secretary for the Honors College and the School of Media & Communication at Bowling Green State University provides essential clerical support to both departments. This role involves managing routine administrative tasks, facilitating communication, and assisting with various departmental projects and events. The position requires effective interaction with students, faculty, and staff, ensuring smooth operations within the college.

Requirements

• Six months related experience required.
• High school diploma or GED required.
• Must have and maintain a valid driver's license and be insurable under the University's insurance.

Nice To Haves

• Knowledge of basic mathematical skills.
• Knowledge of basic reading skills.
• Ability to carry out verbal and/or written instructions.
• Ability to effectively communicate, verbally and written.
• Detail-oriented and highly accurate.
• Ability to work in changing environment.
• Ability to work effectively in a team environment.
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately.
• Ability to coordinate or lead others in accomplishing work activities.
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query.
• Ability to access and maintain document imaging systems, including scanning and filing documents.
• Ability to draft office correspondence.
• Ability to operate computers and peripheral equipment such as printers.

Responsibilities

• Serves as receptionist, greeting and directing visitors, students, staff, and faculty.
• Answers college/school phone and directs calls as appropriate.
• Prepares and/or transmits written correspondence through e-mail or print copy as directed.
• Scans, photocopies, and assembles materials.
• Opens and distributes mail.
• Maintains office equipment, including keeping photocopiers and printers stocked with toner and paper.
• Assists with troubleshooting and resolving equipment problems.
• Maintains confidential files.
• Compiles, enters, retrieves, and maintains information in database and student tracking systems.
• Runs reports.
• May assist with or perform maintenance of college/school website.
• Schedules and coordinates meetings and special events.
• Assists faculty and staff with special departmental projects and programs, including recruitment events and external speakers.
• Helps maintain department conference room calendar.
• Works with Bursar regarding billing.
• Coordinates department purchasing and reimbursements through Chrome River and Falcons Purch systems.
• Prepares travel itineraries, records attendance, and makes travel arrangements as necessary.
• Provides support by participating in and chaperoning local and overnight learning community trips.
• Assists with course development.
• Provides work direction and may select, hire, schedule and provide formal feedback.

Benefits

• Dental insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED