Secretary Generalist - Elementary School

Federal Way Public Schools • Federal Way, WA

347d • $29 - $33

About The Position

The Secretary Generalist - Elementary is a position that requires a wide range of skills and abilities. This position plays an important role in ensuring that many office and secretarial tasks are handled in a timely and professional manner.

Requirements

• High school diploma or equivalent
• One (1) year of clerical experience
• Microsoft WORD and EXCEL
• Positive evaluations

Nice To Haves

• Bilingual
• Basic knowledge of a publishing software

Responsibilities

• Greet students, staff, parents, community members, and other visitors upon their entrance to the building.
• Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.
• Collect and report lunch count to Nutrition Services daily.
• Put together enrollment packets.
• Provide secretarial service to include supporting with student discipline information & scheduling parent meetings.
• Create files for new scholars, cumulative and health files; review prior schools records on new scholars, place in filing system.
• Create and maintain guest employee folders; file updated class lists and health care plans in staff sub folders monthly along with building information.
• Sort incoming and outgoing district and US mail. Ensure distribution of mail into appropriate staff mailboxes.
• Assist with secretarial tasks such as word processing, filing, and making phone calls to verify absences.
• Assist with health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.
• Assist other office personnel with requesting and sending student records, registration, and withdrawal of students.
• Assist families with Online enrollment; helping to set up Parent Vue account.
• Maintain volunteer records, check that background checks have been performed, etc.
• Ensure office machines are in working condition.
• Prepare appropriate communications such as newsletters, e-mails, flyers, surveys, etc. to students, staff, and community.
• Multilingual staff may be asked to translate within their scope of work.
• May periodically supervise students for a variety of reasons.

Benefits

• Work scheduled hours on a consistent basis
• Criminal background clearance

What This Job Offers

• Job Type: Part-time
• Industry: Educational Services
• Education Level: High school or GED