Secretary - Director of MLP and Academic Programs

Carrollton-Farmers Branch ISD (TX)•Carrollton, TX

31d

About The Position

To provide efficient administrative and organizational support to the Multilingual Programs and Academics Department by coordinating funding processes, ensuring compliance, and promoting effective communication and a positive department culture that supports student learning.

Requirements

High school diploma or GED
Proficient skills in keyboarding, word processing, technology, and file maintenance
Effective organizational, communication and interpersonal skills
Ability to follow written instructions
Ability to operate multi-line phone system
Bilingual (English/Spanish) required
Excellent multitasking and problem-solving abilities.
Professional demeanor with strong interpersonal skills

Nice To Haves

Three (3) years of successful secretarial or clerical experience preferably in a related field

Responsibilities

Organize and manage the daily administrative and recordkeeping activities for the MLP and Academic Programs Department.
Maintain accurate financial, budget, and program-related records, performing routine bookkeeping and purchasing tasks as assigned.
Prepare, compile, and submit required reports and documentation for federal, state, and local compliance (e.g., Title III, BEA, and other grant-funded programs).
Assist in the development, review, and maintenance of board policies and procedures related to Bilingual, ESL, and other academic programs.
Collaborate with Finance, Personnel, other Depts, and Payroll to prepare and process coding forms to ensure accurate budgeting and payroll allocations.
Maintain accurate department data files, inventory, and funding documentation for auditing and reporting purposes.
Draft, edit, and prepare correspondence, forms, reports, and communications for the MLP and Academic Programs and departmental staff.
Manage incoming calls, emails, and visitors in a professional manner, providing information or directing inquiries to the appropriate staff member.
Receive, sort, and distribute mail, memos, and documents in a timely and organized manner.
Assist in scheduling meetings, maintaining calendars, and coordinating logistics for department events, professional development, and committee meetings.
Maintain confidentiality of information at all times.
Support a positive, service-oriented department culture that fosters collaboration and clear communication among staff, campuses, and external partners.
Participate in staff development and training programs to enhance skills and understanding of academic and multilingual program operations.
Assist in the preparation of presentations, agendas, and materials for district and department meetings.
Keep informed of and comply with all state, federal, and district policies and regulations relevant to assigned job functions.
Follow district safety protocols and emergency procedures
Other duties as assigned