Secretary, Campus Principal (JJA)

Education Service Center Region 11 (TX)•Fort Worth, TX

42d•Onsite

About The Position

Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for the school's administrative staff. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

High school diploma or GED
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
One to three years; preferably in a school setting

Responsibilities

Prepare written correspondence, forms, schedules, payroll, or reports using a personal computer.
Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
Maintain a daily teacher attendance log and records for substitute teachers.
Monitor and process personnel time records including leave requests and reports. Compile information and submit to the central office according to established deadlines.
Maintain school calendar of events.
Schedule meetings and appointments and maintain calendar for the principal.
Assist students, teachers, and parents as needed.
Receive incoming calls, take reliable messages, and route to appropriate staff.
Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
Update handbooks, policy manuals, and other documents as assigned
Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
Prepare and process purchase orders.
Receive, store, and issue supplies and equipment.
Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
Assist with coordination of faculty meetings and campus activities.
Assist with campus budget preparation.
Maintain inventory of fixed assets, equipment, and supplies.
Sort, distribute, or deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
Maintain confidentiality.
Follow district safety protocols and emergency procedures.
Must be present regularly in person.