Secretary/Bookkeeper (Start Date: 03/31/26)

Lenoir County Public Schools • Kinston, NC

2d

About The Position

The Secretary/Bookkeeper is responsible for assisting the Principal as needed. The school bookkeeper is responsible for being familiar with and complying with applicable law and board policy; keeping a complete record of all monies in his or her charge, following the procedures required by the finance officer; making deposits daily and performing other duties as assigned by the principal. The school secretary is responsible for obtaining substitutes and entering all payroll for his or her school, handling payroll issues, and entering purchase orders.

Requirements

• High School diploma
• general office experience
• Good knowledge of Microsoft Word and Excel
• Ability to communicate
• Ability to sit, walk, stand, lift, and push
• Ability to multi-task
• Must maintain an acceptable attendance record and be punctual

Nice To Haves

• Associate’s Degree

Responsibilities

• Substitutes
• Payroll – Speed/TACS
• Purchase Orders
• Receive all monies, prepare deposits, travel to bank
• Process invoices for payment
• Write checks
• Reconciling bank statement
• Handling NSF checks
• Internal Advances
• Maintain inventory of pre-numbered tickets and receipt books
• Any accounting responsibilities as required by the Finance Officer or Principal
• Any secretarial responsibilities as required by the Principal
• Compile and place all orders for school and teachers
• Maintain copiers
• Travel reimbursement for staff members
• Year-End procedures for finance officer and auditors
• Compile Staff Handbook
• Compile Substitute Handbook
• Maintain key inventory
• Organize and plan Staff Appreciation Week
• Organize end of year and beginning of year luncheons
• Assist with organizing proctors for testing
• Backup for Receptionist as needed
• Notary
• Enter maintenance work orders

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED