Secretary Associate - Gambling Control Unit

State of Maine • Augusta, ME

1d • $18 - $26

About The Position

The Secretary Associate position provides administrative support to the Executive and Deputy Director as well as the Gambling Control Unit. Successful Secretary Associates are consistently detail oriented, possess strong customer service, organization, time management, communication, teamwork and analytical skills with proficiency in the state system Advantage. Primary responsibilities include: Schedules meetings with the Executive and Deputy Director having control of both calendars. Processes documentation in Advantage to include but not be limited to contracts and processing invoices. Schedules, notices and take minutes of Board meetings. Independently compose, review, edit and /or approve correspondence. Liaise between supervisor and internal and external sources on key matters.

Requirements

• Proficient in the use of Advantage.
• Ability to examine documents/information, determine facts, detect errors and irregularities, and make corrections as authorized.
• Ability to create and use varied correspondence formats and compose standard business correspondence.
• Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
• All positions in this classification assume the qualifications of: Secretary.

Responsibilities

• Schedules meetings with the Executive and Deputy Director having control of both calendars.
• Processes documentation in Advantage to include but not be limited to contracts and processing invoices.
• Schedules, notices and take minutes of Board meetings.
• Independently compose, review, edit and /or approve correspondence.
• Liaise between supervisor and internal and external sources on key matters.
• Receive and greet visitors and determine customer needs.
• Direct incoming calls, mail and email correspondence.
• Ability to examine documents/information, determine facts, detect errors and irregularities, and make corrections as authorized.
• Ability to create and use varied correspondence formats and compose standard business correspondence.

Benefits

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.91% for Confidential employees.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed