Secretary, Area Superintendent (Northern)

Wake County Public Schools•Cary, NC

13d•Onsite

About The Position

Performs secretarial duties and provides administrative support to the area superintendent. Provides support to school based administrative staff and interacts with Central Office staff, school staff, and the general public.

Requirements

Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
Considerable knowledge of bookkeeping and accounting procedures;
Effective time management skills;
Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
Ability to read, interpret, and communicate Board policies;
Ability to handle a large number of incoming calls;
Ability to work independently without close supervision;
Ability to establish and maintain effective working relationships with school system staff, parents, external agencies, and the public.
High school diploma or equivalent;
Some post-secondary education or training;
Experience in a secretarial or related field

Nice To Haves

Experience using Oracle business applications.

Responsibilities

Performs secretarial duties and provides administrative support to the area superintendent.
Serves as the initial contact person for visitors and answers incoming phone calls to the office.
Manages the office in the absence of the area superintendent.
Processes confidential materials such as principal evaluations and telephone messages.
Assists school administrators and secretaries by providing answers to varied questions or directing them to appropriate personnel.
Assists with managing various budgets in the area superintendent’s office.
Prepares board materials to be submitted to the Board of Education.
Schedules interviews and corresponds with applicants, as directed.
Generates effective correspondence, presentations, reports, and other documents as directed by the area superintendents.
Purchases office supplies, equipment, and miscellaneous items (i.e., books, pens, banners, etc.).
Facilitates travel arrangements and conference registrations for the area superintendent.
Performs other related duties, as assigned.