Secretary Administrative Facilities

Mercy Health • Janesville, WI

390d

About The Position

The Secretary Administrative Facilities position at Mercyhealth involves providing essential administrative support to directors and management staff. The role serves as a key contact for departmental functions and assists with various special projects, ensuring effective communication and organization within the facilities department.

Requirements

• High school diploma or general education degree (GED).
• Six years of experience and/or training in secretarial field.

Nice To Haves

• Excellent interpersonal/communication skills.
• Good organizational skills.

Responsibilities

• Schedules appointments, meetings, seminars and other functions for Directors/Managers.
• Coordinates various partner/agency functions as requested.
• Answers telephones, screens and directs calls appropriately.
• Transcribes, types and proofs correspondence, memos, agendas, reports, policies and notices, etc.
• Sorts, screens and distributes internal and external mail.
• Orders office supplies and verifies invoices.
• Organizes and maintains proper logs and files.
• Provides administrative support for special projects.
• Attends meetings and participates on committees as directed.
• Organizes and processes facilities invoices.
• Tracks Utilities and billings for the systems buildings.
• Assists with CMMS program as required.
• Organizes the Key system and associated paperwork.
• Assists with ordering parts and supplies for the facilities department.
• Assists with timecard approval.
• Takes necessary actions in the absence of the manager or director as necessary.

Benefits

• Comprehensive medical, dental, and vision insurance options.
• Life and disability coverage.
• Retirement plan with competitive matching contribution.
• Access to flexible spending plans.
• Generous paid time off plan that increases with milestone anniversaries.
• Educational assistance programs and career ladders for advancement.
• Employee assistance programs and employee-only discount packages.
• Paid parental and caregiver leaves.
• On-demand pay and special payment programs for patient services.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees