Secretary/Admin Asst level II

TeleSolv Consulting•San Diego, CA

About The Position

TeleSolv Consulting has a Secretary/Admin Asst level II position with their Federal client in the San Francisco, CA area. This position will be with a Federal law enforcement agency within DHS (Dept of Homeland Security). The qualified candidate shall provide administrative support to regional and headquarters offices within a Federal program, assisting in managing multiple executive calendars (District and Area Commander calendars), scheduling meetings, and preparing meeting materials and minutes among other responsibilities.

Requirements

Must be a current US Citizen
Must be able to obtain and maintain a Public Trust level of clearance and associated background check
Prior knowledge of federal office procedures highly preferred
Advanced knowledge and proficiency in Microsoft Word & Access
Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint.
Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations
2+ years of secretarial/administrative support experience including creating travel plans, scheduling meetings, managing executive calendars, and other support duties previously mentioned in the "Key Responsibilities" section of this job

Responsibilities

Managing multiple executive calendars (District and Area Commanders), scheduling meetings, and preparing meeting materials and minutes.
Providing reception and front-office support—greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel.
Composing correspondence, drafting and editing official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook.
Maintaining personnel files, time and attendance records, and preparing daily attendance reports using GovTA.
Creating, organizing, and maintaining electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports.
Supporting the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system.
Collecting and compiling Government-Owned Vehicle mileage and maintenance reports; maintaining monthly fleet logs.
Assisting with post inspections, training file updates, and tracking audits, covert testing, and supply inventories.
Coordinating mail processing, courier shipments, and procurement of office supplies.
Maintaining shared drives and data folders for committee memos and other operational documents.
Supporting management in preparing reports, maintaining databases, and assisting in the preparation of security-related contract documentation.
Performing other administrative and clerical tasks as assigned to ensure continuous mission support.