Secretary 1-Health-Office of Emergency Medical Services-Kanawha Co.

State of West Virginia • Charleston, WV

50d

About The Position

The Investigations Secretary provides administrative and secretarial support to the Investigations and Trauma divisions within the West Virginia Office of Emergency Medical Services (WVOEMS). This position must respond to inquiries where knowledge of the unit policy, procedure, and guidelines is required. Must answer telephones, screen calls, and place outgoing calls. Screen mail and respond to routine correspondence, as well as, composing form letters, routine correspondence, and factual reports. Sign, as directed, supervisor's name to routine correspondence, requisitions, and other documents. Schedule appointments, make travel arrangements and reservations for supervisor. Must take and transcribe dictation or transcribe from dictation equipment. Type reports, manuscripts, and correspondence using standard typewriter or word processing equipment; proofread and correct to finished form. Gather, request, and/or provide factual information, requiring reference to a variety of sources. May attend meetings, take notes, and relay information; typically would not interpret information or speak on behalf of supervisor. Other related duties as assigned.

Requirements

• Graduation from a standard high school or the equivalent.
• Four years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 2 level, including typing, which must have included screening and routing telephone calls and correspondence, and composing routine correspondence.
• College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.

Responsibilities

• Respond to inquiries where knowledge of the unit policy, procedure, and guidelines is required.
• Answer telephones, screen calls, and place outgoing calls.
• Screen mail and respond to routine correspondence, as well as, composing form letters, routine correspondence, and factual reports.
• Sign, as directed, supervisor's name to routine correspondence, requisitions, and other documents.
• Schedule appointments, make travel arrangements and reservations for supervisor.
• Take and transcribe dictation or transcribe from dictation equipment.
• Type reports, manuscripts, and correspondence using standard typewriter or word processing equipment; proofread and correct to finished form.
• Gather, request, and/or provide factual information, requiring reference to a variety of sources.
• Attend meetings, take notes, and relay information

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 11-50 employees