Secretarial Position

Connecticut REAP • Plainfield, CT

68d

About The Position

The High School Secretary serves as the coordinator of the high school office under the direction of the Principal. Provides secretarial services for the Principal and Assistant Principal; acts as liaison in communicating between parents, students, and the Principal and staff as required; maintains school administrative records (those not part of the teachers' responsibilities), including the bookkeeping records and cash processing for all of the school's activities funds; prepares the various reports covering all phases of the school's activities for the Principal's approval; performs such other duties as assigned by the administration. Serves as the receptionist for the school, receiving all visitors to the building, answering their inquiries, or referring them to the proper staff person, or taking any other appropriate action. Distributes incoming mail to appropriate staff members. Types correspondence, memos and reports for the Principal, Assistant Principal and other staff members. Operates the public address system for announcements to the entire school or to individual rooms as required. Maintains for subsequent audit an Accounts Ledger of all the school's activities funds under the supervision of the Principal. Receives monthly financial statements from the Student Activity Treasurers and balances them with the Accounts Ledger. Answers the telephone and refers incoming calls to the appropriate staff personnel or answers inquiries or takes other appropriate action. Submits purchase orders for all items ordered for the school and checks incoming orders received from suppliers against packing lists and the receiving copies of purchase orders. Other duties within the broad scope of this job description, pertinent to the operation of the High School may be developed in an appropriate format by the Principal. Performs such other duties as assigned by the Principal or other Central Office administrators.

Requirements

• High school diploma or equivalent; post-secondary education or administrative training preferred.
• Prior experience in an office or school setting preferred.
• Knowledge of Infinite Campus, CTSEDS, or similar student management software is desirable.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information and maintain confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge in Google.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong interpersonal skills with the ability to interact effectively with students, parents, and staff.

Responsibilities

• Serve as the coordinator of the high school office under the direction of the Principal.
• Provide secretarial services for the Principal and Assistant Principal.
• Act as liaison in communicating between parents, students, and the Principal and staff.
• Maintain school administrative records, including bookkeeping records and cash processing for activities funds.
• Prepare reports covering all phases of the school's activities for the Principal's approval.
• Serve as the receptionist for the school, receiving visitors and answering inquiries.
• Distribute incoming mail to appropriate staff members.
• Type correspondence, memos, and reports for the Principal, Assistant Principal, and other staff members.
• Operate the public address system for announcements.
• Maintain an Accounts Ledger of all the school's activities funds.
• Answer the telephone and refer incoming calls to appropriate staff.
• Submit purchase orders for items ordered for the school.
• Check incoming orders against packing lists and purchase orders.
• Perform other duties as assigned by the Principal or other Central Office administrators.

What This Job Offers

• Industry: Administration of Human Resource Programs
• Education Level: High school or GED